Job description

Title: Administrative Coordinator

Location: Oro Valley, AZ 85755

Duration:6 months contract

Shift:Mon to Thu 7am to 4:30 Pm and on Fri 7 am to 11 am

Job Designation:

The Front Desk Administrative Coordinator under limited supervision, provides receptionist/administrative support for the front desk and other cross-functional teams. Coordinates activities and performs receptionist and administrative services in support of business objectives.

Job Core Responsibilities:

•Promptly and courteously answers incoming calls on the multi-line phone and provide incoming callers with the assistance required.

•Greet persons entering establishment, determine nature and purpose of visit, and direct them to the appropriate individual/location in a prompt and positive manner.

•Follows strict adherence to check-in process for all visitors by maintaining workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs and acts as a first-line defense in ensuring compliance is adhered to for site.

•Ensures reception area, front office area, conference room and visitors offices are tidy and presentable, with all necessary stationery and material organized and 6S standards are met

•Provide clerical assistance to various departments requiring strict attention to detail as specified by department procedures.

•Complete a variety of administrative tasks including copying, faxing, taking notes, data entry, scheduling conference rooms and filing.

•May type a variety of forms, letters, reports, and memos.

•Sort and process incoming and outgoing mail.

•Order front office supplies.

•Must be able to operate automated office equipment including personal computers (PCs), printers, photocopy machines and FAX machines, etc.

•Assist with planning and coordinating food and drinks for company events (i.e., customer meetings, Kaizen events, Events Committee activities, etc.)

•Maintain an excellent attendance record.

•Complete necessary trainings to maintain knowledge and skills required for job performance

•Provides backup support for HR Administrator as needed

•Other responsibilities as assigned

•Regular, consistent and punctual attendance is required. May need to work nights and weekends, variable schedule(s) and additional hours as necessary

Job Specifications:

•Education: A Secondary Certificate/High School Diploma or equivalent combination of relevant education and work experience that will allow successful performance of job expectations

•Certifications: None required.

•Years Experience: 1-3 years of relevant experience.

Skills:

•Be punctual in attendance and in completing assigned work.

•Understand the importance of confidential information

•Represent Securaplane professionally at all times

•Must be able to work under pressure, manage multiple priorities and meet deadlines

•Display a positive attitude

•Self-starter

•Communicate with other departments and companies to accomplish tasks

•Ability to communicate with a variety of personality types and levels of the organization as well as customers outside the Company

•Good communication skills both written and verbal

•Ability to recognize and solve typical problems that can occur in own work area; evaluates and selects solutions from established options

•Computer proficient

•Working knowledge of Microsoft Office applications with the ability to comfortably record and enter data into an Excel spreadsheet, communicate via Outlook e-mail, create documents in Word and create/edit PowerPoint Presentations.

Job Type: Contract

Salary: Up to $20.00 per hour

Benefits:

• Referral program

Schedule:

• Day shift

Work Location: One location

jjbodyshop.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jjbodyshop.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jjbodyshop.com is the ideal place to find your next job.