Administrative Assistant- Temporary- Part Time
Job description
Office Administration & Reception- Temporary
Houlihan Lawrence
For 125 years, our team of real estate experts has been the market leader in New York City's northern suburbs. We have the largest regional and global network with long-standing international connections and partners in 65 countries.
Overview
This is a temporary part-time position located in ARMONK.
Work Sunday- Tuesdays, Starting Dec. or January, work 4-5 months estimated
This position provides administrative support for the branch office sales agents, and branch manager. Serve as liaison between perspective client, real estate agents, vendors and other departments within the company. Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners. Learn company propriety systems and tools.
Responsibilities
- Dress appropriately, tending toward conservative attire
- Answer phones professionally and direct calls as needed
- Interface with all visitors behaving as the “face and voice” of Houlihan Lawrence
- Schedule and coordinate showing appointments often involving numerous calls, emails or texts
- Input showing instructions with accuracy
- Keep listings updated on status (A/O continue to show/ A/O, no more showings)
- Process new listings (documents, photos, plasma, thank you letters and instructions)
- Program Supra lockboxes, generate one day codes and maintain log
- Track & maintain keys/key logs for listings
- Unlock and relock doors, move display stands
- Organize Fedex pick-ups upon agent request
- Keep an orderly front desk, reception, and conference area
- Maintain brochure racks
- Put together Seller, Buyer and Rental packets
- Stock up Gallery of Homes and Portfolio
- Interface with other administrative professionals pleasantly
- Other related duties as assigned
Qualifications
Education:
- Minimum of high school diploma or the equivalent.
Experience:
- One to three years clerical or administrative experience strongly preferred.
Knowledge and Skills:
- Strong computer and keying skills. Typing speed of 45-60 w.p.m.
- Proficient with Microsoft, Apple, Google
- Proficient with Word, Excel, Power Point, Outlook
- Self-motivated, organized and detail oriented.
- Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
- Effective oral and written communication skills, interpersonal skills a customer-service focus and the ability to work as a member in a team-oriented environment.
- Knowledge of real estate, title and/or mortgage business helpful.
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