Coordinates and manages office activities and workflow processes to ensure smooth efficient operations within the department. Performs administrative support duties and makes work-related decisions in accordance with existing policies and procedures.

Daily Operations

• Assist with management of daily operations of the Department of Graduate Medical Education by assisting in developing administrative goals and priorities for long-range strategic planning, communicating, implementing, interpreting, revising policies and procedures, and maintaining filing system as appropriate.
• Serve as the department initial point of contact for phone inquiries, facilities, maintenance, and IT needs/requests
• Assist in planning and organizing departmental meetings, special events and activities.
• Prepares and composes special project reports, correspondence of a confidential and complex nature, letters, memoranda, and other documents.
• Responsible for maintaining DIO’s calendar and may maintain GME Director’s calendar.
• Initiate and follow up on travel requests, check requests, requisitions, orders, promotional materials, and purchases
• Assists Institutional Program Manager with electronic databases which includes, but not limited to: New Innovations/MyEvaluation, ERAS, WebADs, GME track and FRIEDA
• Assists with website review and updates
• Performs other related duties as assigned.

• 
  Knowledge of administrative and principles, practices and methods and ability to maintain an organized work environment.
• Skills in analyzing a variety of data, detail and task oriented; ability to manage and perform a variety of routine and complex assignments.
• Ability to establish and evaluate effective working relationships with various levels of professional staff personnel.
• Excellent organizational and interpersonal skills and telephone etiquette.
• Ability to communicate effectively, both orally and in writing
• Ability to organize work effectively and efficiently; Skill in using independent judgment for routine situations
• Ability to independently compose correspondence, often confidential in nature, including letters, memos, presentations, and reports
• Must be able to handle confidential data
• Knowledge of graduate medical education and ACGME policies
• Strong computer skills to include Microsoft Office and the ability to learn new software programs as needed in support of the role

• 
  Bachelor’s Degree preferred, but not required
• Three to four years of experience, preference for experience working in higher education, undergraduate medical education or graduate medical education, or hospital administration

For Further Information or Questions regarding this role, you may contact Meharry's Talent Acquisition Specialist below.

Jouvie Henderson (she, her, hers)

jhenderson@mmc.edu