Administrative Assistant - Safe Schools Program
Full Time
Boston, MA 02119
Posted
Job description
Massachusetts Commission
on LGBTQ Youth
“Working for a Commonwealth where all youth thrive”
Career Opportunity
Massachusetts Commission on LGBTQ Youth
(
Boston
)
Safe Schools Program (SSP) for LGBTQ Students
Administrative Assistant
Full Time - $40
,000
July 2022
Massachusetts Commission on LGBTQ Youth located in Boston, Massachusetts is looking for an Administrative Assistant. The Commission was originally founded in 1992 by Governor William Weld. The original Governor's Commission on Gay and Lesbian Youth was designed to respond to high suicide risk among gay and lesbian youth in the Commonwealth. That original Commission transformed in 2006 into an independent state agency established by law. Today, we are the Commission on Lesbian, Gay, Bisexual, Transgender, Queer, and Questioning (LGBTQ) Youth. JRI is the Commission’s fiscal agent and a leader in social justice and one of the largest non-profit human service agencies in New England with over 100+ diverse programs and services. We pride ourselves on recruiting the best and the brightest.
What We Need:
- Manage administrative logistics for all youth programming including event registration, catering, accessibility (i.e. interpreters), supplies, and reserving space.
- Processes all Commission consultant contracts, including onboarding documents for new consultants.
- Collaborate with staff and consultants to review, assign, and coordinate all training and technical assistance requests.
- Respond to requests for resources and technical assistance in alignment with the program’s values and best practices.
- Support with the research, writing, and editing of annual recommendations.
- Provide input into program improvement, strategic planning, and annual report. Attend weekly staff meetings and regular retreats.
- Attend and coordinate meetings with key agencies and institutions.
- Support with internal and external communications (social media, newsletter, website, press, etc.).
Under the supervision of the SSP Program Manager, this individual will devote their full time, skill, labor and attention to the performance of their responsibilities.
What You Have:
Excellent organizational and planning skills; detail oriented and organized; strong time management skills; ability to multitask and prioritize work effectively; ability to manage a project from inception to completion.- Excellent, advanced written and verbal communication skills; editing and proofreading skills; excellent interpersonal skills; ability to effectively and diplomatically relate to a wide variety of people.
- Proficiency in Microsoft Word, Excel, Google Drive, online data collection systems (like Google Forms), meeting software, data management, and website interfaces (for updating information); ability to quickly learn and use new digital platforms.
- Ability to anticipate and meet needs to ensure efficient and smooth operations.
- Ability to work independently and exercise sound judgment; self-motivated and proactive; ability to assess and determine how to handle specific tasks; knows when to ask for guidance.
- Experience working collaboratively as part of a team; strong collaboration skills; ability to establish effective working relationships with multiple stakeholders.
- Demonstrated experience with solving problems or issues that require some investigation, analysis and/or interpretation to determine the course of action; ability to engage in research and investigation independently.
- Attends to details of professional presentation of documents, correspondence, etc.
- Schedule flexibility and availability for evening and weekend meetings and events.
- Demonstrated experience working with LGBTQ issues and populations, especially with LGBTQ youth of color; demonstrated proficiency with the concepts and terminology of social justice frameworks, including anti-racist, feminist, queer, and anti-ableist discourses; experience working with K-12 schools and school districts is a plus.
- Excellent organization, communication, and time management skills.
- Demonstrated specialized knowledge of intersecting oppressions of race, gender, sexual orientation, and disability.
- Be strongly committed to uplifting and supporting LGBTQ and BIPOC youth.
As part of the Safe Schools Program for LGBTQ Students team, the Administrative Assistant works closely with all team members to support the administration of its programs including training/technical assistance, GSA Student Leadership Council, and statewide partnerships. This position reports to Safe Schools Program Manager and Executive Director of The Commission.
Frequently cited statistics show that women, LBTQIA+, BIPOC as well as other structurally marginalized groups apply to jobs only if they meet 100% of the qualifications. JRI encourages you to break that statistic and to apply. No one ever meets 100% of the qualifications. We look forward to your application.
What You Get :
Annual salary of $40,000;- To positively make a difference in the lives of others;
- To join a team that is diverse, supportive, and fun;
- Opportunities for training, professional development, and advancement;
- Generous Paid Time Off (PTO) starting within the first year;
- Tuition reimbursement – up to $4,000 per year;
- Over 76% covered health insurance and if you are covered by another non-state/ government sponsored health plan and decline health coverage you receive an additional $73.84 per bi-weekly pay period;
- 100% dental insurance;
- 401K – JRI matches employee contributions up to $800/calendar year;
- Pension (vested after 5 years).
More about Us:
The Massachusetts Commission on LGBTQ Youth is an independent state agency established under M.G.L. Chapter 3 Section 67 that advises others in state government on effective policies, programs, and resources for LGBTQ youth. Our 50-member Commission and its staff issue annual recommendations, work in partnership with 18 state entities, and hold community events and listening sessions. The Commission also produces the Safe Schools Program with the Department of Elementary and Secondary Education provides training and technical assistance to schools across the state, organizes the statewide network of Gender and Sexuality Alliances (GSAs), and works to make schools safer for all students.
Be who you are! JRI is strongly committed to providing an inclusive, diverse and welcoming environment for our employees and the people we serve. Persons from diverse backgrounds including women, communities of color, the LGBTQ community and people with disabilities are encouraged to apply. JRI is an equal opportunity employer.
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