Job description
Position Title:
Job Posting Closing Date:
12/14
Pay Rate: $17.14 - $23.63 hourly
Provo City is looking for an Administrative Assistant to perform clerical support work in the Planning Division. Qualified applicants interested in performing this work for Provo City are encouraged to apply. Provo City offers competitive pay; paid vacation, sick, and holidays; employer-paid health insurance; retirement and pension plans; a 4/10 work schedule; paid parental leave; and free use of the Provo Recreation Center, Ice Arena, and Library, among many other great benefits.
Description: This position performs the following duties: Input data into computer; enter and retrieve data from specialized software programs for assigned area; maintain files and records, including organizing them and establishing appropriate filing and retrieval processes; receive and route calls; greet customers and answer questions about services; type reports, forms, and other documents; make copies and operate general office equipment and machines; scan documents into electronic format; provide information from reports and records; handle confidential information; edit correspondence for final review; design forms; transcribe documents from audio files; compile figures for special reports; process and distribute incoming and outgoing mail and correspondence; schedule meetings, appointments, and conferences; maintain calendars and staff schedules; take notes at meetings as needed; oversee and maintain office supply inventory for assigned area and establish ordering processes; perform specialized tasks based on assigned area; may assist with bookkeeping responsibilities, including handling cash; handle billing, requisitions, and purchase orders; may process accounts payable and receivable and track transactions; may assist with tracking program budgets and expenditures; may assist with payroll and time tracking responsibilities; may train, evaluate, and/or supervise part-time clerical support staff; perform other related duties as required. This position provides support to the Department’s citizen boards and commissions, some of which meet in the evenings which, may extend beyond regular work hours.
Minimum Requirements: High School Diploma or equivalent and 2 years of clerical experience; OR an equivalent combination of job-related education and experience [substituting each 1 year of post-secondary education/training for 6 months of experience. Specific experience using specialized computers or software packages may be required. A valid, lawful Driver license may be required for some assigned areas. The incumbent must be available for occasional evening work. Schedule to be discussed during interview.
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