Administrative Assistant (Nursing Services)
Job description
Title: Administrative Assistant (Nursing Services)
Hiring Range: Salary Commensurate with Experience
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Hiram Davis Medical Center
Agency Website: www.hwdmc.dbhds.virginia.gov
Recruitment Type: General Public - G
Job Duties
- The Administrative Assistant will serve as receptionist for Department of Nursing by greeting visitors, providing information, receiving and making telephone calls pertaining to a wide variety of issues.
- Will inform the Chief Nurse Executive, Assistant Chief Nurse Executive and nurse supervisors of any urgent calls or information received which requires immediate attention.
- The Administrative Assistant will relieve the CNE of various details associated with scheduling of appointments, providing materials for meetings, preparing inter-office and intra-office memorandums, which require a working knowledge of programs, policies, and procedures.
- Maintains files in Nursing Office, including inter-office, interagency and outside the agency correspondences.
- Prepares travel request forms for the CNE, ACNE, Supervisors, and Nursing employees including making transportation, registration and lodging accommodation arrangements.
- Prepares and types written materials with little supervision and on own initiative, making copies and distributing final documents.
- Collaborates with Nursing Educator on maintaining all nursing policy and procedure manuals for additions/changes.
- Maintain licenses for nursing staff by checking for expiration and delinquency.
- Serve as backup for the Facility Director's Executive Assistant and Medical Services Administrative Assistant as needed for basic office duties.
- Other duties assigned
Minimum Qualifications
- Some college business courses including computer training and office management courses.
- Skills in Microsoft Office and Excel
- Considerable knowledge of office procedures, medical terminology, timekeeping, scheduling and computer technology
Preferred Qualifications:
- Previous work experience in managing the operations within an office and working with others in medical/hospital setting
Special Instructions:
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Hiram W. Davis Medical Center only accepts online applications via RMS. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your RMS account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.
Hiram W. Davis Medical Center offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.
Hiram W. Davis Medical Center is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.
DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.
Contact Information:
Name: Human Resource Department
Phone: 804-524-7600
Email: HiramHR@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
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