Responsibilities (Essential Functions):

• Prepares legal documents for execution by the Tenant and Landlord. Prepares cover letters, copies and distributes leases and documents.
• Manages landlord signature process for legal documents, including notarization of documents and electronic execution via DocuSign.
• Processes executed documents using DealForce, OnBase, Net Documents, and other software programs in use from time to time.
• Scans documents, maintains and archives files per department procedures.
• Prepares initial drafts of memorandums, letters and contracts for Leasing Counsel & Paralegals as needed.
• Researches status of documents within Tenant’s legal department files.
• Assists leasing representatives with tracking files and status of deals.
• Tracks notices received by the Legal Department and regularly follows up with the assigned team member to ensure timely response and completion.
• Supports Outside Counsel with preparation of legal documents, tracking deal status, and other administrative tasks as required.
• Manages daily departmental mail distribution in addition to occasional mass mailing projects.
• Serves as backup for other departmental administrative assistants.
• Schedules occasional meetings and conference calls using Outlook, Zoom, and Teams.
• Makes occasional travel arrangements and prepares Concur expense reports.
• Regular, predictable attendance
• Ability to work in stressful environment
• Ability to work peacefully with co-workers
• Punctuality
• Performs other duties as required, including office wide tasks on a rotating basis with other admins.

Skills (Desired Abilities):

• Strong organizational skills.
• Good knowledge of general office practices and business English
• Excellent computer skills, especially in MS Word, Excel, Access and Outlook, FedEx and mail merge
• Excellent grammar and written and oral communication skills.
• Demonstrated ability to work collaboratively on a team.
• Must exercise good business judgment, discretion and maintain confidentiality.
• Must be well organized, able to prioritize and multi-task, detail oriented, skills, and be able to communicate with senior-level executives, the public, and co-workers.

Qualifications (Education and Experience):

• Associate’s degree or commensurate office experience in a legal or real estate environment.
• Minimum of two (2) years of experience in the performance administrative responsibilities.
• Real Estate and/or Legal terminology preferred.
• Must be conscientious and detail oriented.
• Notary certification preferred.

WPG offers:

• Competitive salaries and comprehensive benefits including health, dental, 401k with no vesting schedule, and paid time off
• On-going learning opportunities within a rewarding work environment
• Career experiences that can span different WPG departments and functions with opportunities for personal and professional growth
• A hybrid schedule allowing remote work two days a week

WPG is committed to fostering, cultivating and preserving a culture of diversity and equality. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our associates bring to their work represents a significant part of not only our culture, but also, our reputation and our company’s achievements.