Requisition No: 787041

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT II - 67013618

Position Number: 67013618

Salary: $1,200.00 to $2,192.02 biweekly $31,200.00 to $56,992.40Annually

Posting Closing Date: 12/01/2022

ADMINISTRATIVE ASSISTANT II

APD TACACHALE

GAINESVILLE FLORIDA

OPEN COMPETITIVE (ALL CANDIDATES)

The incumbent in this position provides administrative and clerical support to the Tacachale Emergency Management Coordinator. This includes, but is not limited to, ensuring the Emergency Management Plan is updated and submitted to Alachua County for approval by the deadline, working with department and facility managers to develop and expedite department-specific power point training for Emergency Management annually, working with Quality Management and Training staff to track Emergency Management training and ensuring results are up to date and available for regulatory review.

Schedules appointments and meetings for the Emergency Management Coordinator and the other Executive Management team members as warranted.

Serves on the Loss Control/Safety Committee and provides input to maintain a sound, proactive safety program to minimize and reduce accidents, injuries, other mishaps, and emergencies. The employee is expected to actively promote the center-wide safety program at meetings or events attended.

Provides backup clerical support for the Center's administration.

Compiles, establishes, and maintains all records, files, correspondence, and reports. Responsible for processing routine correspondence.

Completes, independently and with direction from the Quality Services Division Director, assignments, and special projects accurately and in a timely manner.

Operates the computer, printer, and photocopy/fax machine as required and provides technical assistance to others.

Maintains a tracking system for items requiring follow-up. Works with appropriate staff to ensure deadlines are met.

Orders and maintains office supplies to ensure the necessary supplies are readily available and not depleted. Assists with the ordering of computer supplies.

Attends all required in-service workshops and training sessions as needed or required.

Performs other related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

Knowledge of administrative principles and practices.

Knowledge of office procedures and practices.

Knowledge of the principles and techniques of effective communication.

Ability to collect, evaluate and analyze data relating to administrative functions.

Ability to prepare correspondence and administrative reports.

Ability to collect, evaluate and analyze data.

Ability to understand and apply applicable rules, regulations, and procedures.

Ability to use a telephone, computer, fax machine, and copy machine.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to organize data into a logical format for presentation in reports, documents, and other written materials.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others

Ability to take accurate minutes of meetings.

Proficient in Microsoft Office or other Office-related applications.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

Knowledge of administrative principles and practices.

Knowledge of office procedures and practices.

Knowledge of the principles and techniques of effective communication.

Ability to collect, evaluate and analyze data relating to administrative functions.

Ability to prepare correspondence and administrative reports.

Ability to collect, evaluate and analyze data.

Ability to understand and apply applicable rules, regulations, and procedures.

Ability to use a telephone, computer, fax machine, and copy machine.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to organize data into a logical format for presentation in reports, documents, and other written materials.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others

Ability to take accurate minutes of meetings.

Proficient in Microsoft Office or other Office-related applications.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

Other job-related requirements for this position:

Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but not limited to, acting in a responsive, professional, courteous manner with the employees, customers and public we serve at all times.

Working hours:

(A) Daily from 8:00 am to 5:00 pm

(B) Total hours in workweek 40

(C) Regular Days Off: Saturday and Sunday

(3) Position eligible for telework: Select

This position may be required to perform essential services before, during, and after an emergency per APD OP 2-0035. This position is critical to the safety and supervision of residents and may require the incumbent to work beyond their normal work schedule to maintain minimum coverage levels in the facility.

Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but not limited to, acting in a responsive, professional, courteous manner with the employees, customers and public we serve at all times.

Direct Deposit Program – As a condition of employment, a person appointed to a position in State government is required to participate in the Direct Deposit Program.

Background Screening requirement – It is the policy of the Florida Agency for Persons with Disabilities that candidates being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, Florida Statutes, and if applicable Chapter 408, F.S.

Background screening shall include, but not be limited to: Fingerprinting for State and Federal criminal and juvenile records through the Florida Department of Law Enforcement (FDLE), and Federal Bureau of Investigation (FBI) and may include local criminal records check through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.

WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S. APD PARTICIPATES IN THE U.S. GOVERNMENT’S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY). E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE’S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9).

THE STATE OF FLORIDA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTIVE EMPLOYER AND DOES NOT TOLERATE DISCRIMINATION OR VIOLENCE IN THE WORKPLACE.

CANDIDATES REQUIRING A REASONABLE ACCOMMODATION, AS DEFINED BY THE AMERICANS WITH DISABILITIES ACT, MUST NOTIFY THE AGENCY HIRING AUTHORITY AND/OR PEOPLE FIRST SERVICE CENTER (1-877-562-7287). NOTIFICATIION TO THE HIRING AUTHORITY MUST BE MADE IN ADVANCE TO ALLOW SUFFICIENT TIME TO PROVIDE THE ACCOMMODATION.

THE STATE OF FLORIDA IS A DRUG-FREE WORKPLACE. ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPISION DRUG TESTING IN ACCORDANCE WITH SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT.

ALL CANDIDATES SHOULD COMPLETE THE ON-LINE PROFILE PROCESS. IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.