Administrative Assistant II
Job description
Performs routine (journey-level) administrative support work. Work involves providing internal administrative support including disseminating information, assisting with maintaining filing systems, and preparing and editing reports and documents. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
Position will be housed in Stephenville.
Prepares and disseminates information concerning agency programs and services.
Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.Performs general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies.Responds to inquiries and explains rules, regulations, policies, and procedures. Assists in planning meetings, conferences, and seminars. Assists in compiling and entering data for charts, graphs, databases, summaries, or reports. May assist with managing and maintaining schedules and travel arrangements for managers and directors. Performs related work as assigned.
Knowledge of office practices and administrative procedures.
Skill in the use of standard office equipment and software.
Ability to implement administrative procedures; to interpret rules, regulations, policies, and
procedures; and to communicate effectively.
Experience in administrative support work. Graduation from a standard senior high school or
equivalent is generally preferred. Experience and education may be substituted for one another.
Req 561717
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor’s Military Crosswalk here.
As a state agency, DFPS is required Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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