Job description

Position: Administrative Assistant

Location: Hybrid – San Francisco, CA

Duration: 06 TO 12 months + extendable

Responsibilities:

Own the calendar for Head of Startup Banking and Chief of Staff for Startup Banking; schedules and organizes complex activities such as meetings, travel, offsites and department activities for members of the organization

• Coordinating logistics and acting as an on-site contact for business unit events, including Staff Meetings & Offsite Meetings

• Inputting data and submitting expense reports.

• Compiling Quarterly Reporting for Executive Committee

• Approval management in multiple systems, such as team member’s expense reports and IT requests; Scheduling interviews for open roles

• Handles highly confidential and non-routine information and explains policies when necessary to team members

• Responsible for accuracy and clarity of final copy

• Acting as a liaison with other departments and outside agencies, including high-level staff; budget/project expense tracking, submitting invoices, creating PO’s, etc

• Works independently and within a team on special non-recurring and ongoing projects. Acts as project manager for special projects, which may include:

• planning and coordinating multiple presentations.

• disseminating information

• Coordination of org wide events

• Ownership of business continuity plan

• Managing promotion process and talent review process for the organization

• Onboarding new team members.

• General administrative duties for the expanded team as necessary.

Job Type: Contract

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Calendar management: 1 year (Required)
• MEETING: 1 year (Required)
• Events management: 1 year (Required)
• ADMINISTRATIVE ASSISTANT: 1 year (Required)
• EXECUTIVE ASSISTANT: 1 year (Required)
• SCHEDULING: 1 year (Required)
• BANKING: 1 year (Required)
• CORPORATE: 1 year (Required)

Work Location: Remote

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