POSITION SUMMARY:

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors and callers.

ESSENTIAL FUNCTIONS:

• Provide administrative and clerical support to the Mental Health Coodinator;
• Greet and direct clients to appropriate Mental Health services staff;
• Schedule psychiatric and mental health appointments;
• Prepare correspondence and track budget expenses;
• Create, maintain, and enter information into Outlook, EHR and RPMS;
• Receive and screen office visitors and telephone calls;
• Prepare travel arrangements, purchase requisitions and disbursements;
• Other position related duties as required and assigned.

MINIMUM REQUIREMENTS:

High School Diploma or its equivalent (G.E.D.); certificate from a business or technical college and/or two years of administrative assistance experience; must possess a valid Texas Drivers License; must be able to successfully pass a post-offer drug screen and a criminal history background check.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of administrative and clerical procedures and systems such as an Electronic Health Record, word processing, managing files and records, transcription, designing forms, and other office procedures and terminology, ability to deal with change and to perform and prioritize multiple functions and tasks, ability to work independently and problem solve; must have excellent interpersonal skills; must be proficient with MS Office software such as Word, Excel, and PowerPoint; ability to analyze situations accurately and adopt effective courses of action in emergencies; ability to deal effectively and tactfully with the public, staff, and other community members; ability to monitor and control client records to ensure required confidentiality, following HIPAA regulations; ability to learn new laws, regulations, and procedures pertaining to mental health case records and reports;excellent communication and listening skills; must have good facilitation skills; must have good organizational skills; Ability to effectively present information and respond to questions from clients; must be able to handle multiple priorities effectively; ability to handle confidential information appropriately; Must be able to communicate effectively with local, state and federal agencies; must have an understanding of the Tribal culture, practices and traditional form of government; attributes include diplomacy and professionalism.

PHYSICAL REQUIREMENTS:

While performing the essential functions of this position, the employee is frequently required to sit, talk and hear. The employee is occasionally required to reach with hands and arms. The employee on occasion may be required to stoop, crawl or crouch. The employee may be required to lift up to 10 pounds. The vision requirements include: close vision and ability to adjust focus.

This description is a summary of principle responsibilities and is not intended to include all duties which may be assigned.

The right is reserved under provisions PL 93-638 Section (b), (f), (g), (i), 20 USD450 Indian Self Determination and Education Assistance Act of 1974 to give preference and opportunity for employment, training, and contracts to Indians.