Job description
Position Information
Present Position Number
01125W
Role Code Title
Admin & Office Specialist II
Position Title
Administrative Assistant
Unit Mission Statement
William & Mary Information Technology (W&M IT) provides a reliable, flexible and secure technological environment that enables swift and skilled solutions for rapidly changing needs to advance teaching, learning, research, student success and operational efficiency. By developing and nurturing meaningful relationships and collaborations on campus and beyond, W&M IT engages, inspires and empowers community members to achieve their goals. We develop expertise, promote self-service and encourage experimentation while working to drive relevant and sustainable change.
Position Summary
Reporting to the Director of IT Business Services, the Administrative Assistant works with the Admin & Fiscal Coordinator to provide administrative support for the business and financial functions of a department of approximately 110 employees. Primary responsibilities include but are not limited to:
- Processing payments and invoices, and reconciling transactions.
- Ordering catering and assisting with logistics for departmental meetings and functions.
- Preparing, editing, and organizing department documents.
- Scheduling committee meetings, candidate interviews, and other meetings for department staff.
Required Qualifications
- High school diploma or equivalent.
- Working knowledge of general office practices and procedures, including customer service techniques.
- Working knowledge with maintaining calendars and schedules.
- Experience with Microsoft Office Suite 365 products.
- Demonstrated ability to effectively organize, prioritize, and navigate competing priorities while providing a high level of attention to detail and accuracy.
Preferred Qualifications
- Post-secondary education such as an associate’s or bachelor’s degree.
- Experience providing administrative support to a technology department or organization.
- Working knowledge of W&M systems such as Banner, Qlik, America to Go, Jaggaer/BuyWM, and Chrome River.
- Experience successfully maintaining group calendars, web pages, and distribution lists.
- Working knowledge of Virginia’s small purchase charge card program & Voyager fuel card system.
Advertised Pay Range
UP to $40,000
Department
3H7000 IT
Location
William & Mary
Is the position remote work eligible?
Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
University Salary Range
U05
Job Open Date
03/24/2023
Review Begin Date
Job Close Date
Open Until Filled
Yes
Employment Category
Full Time Operational
FLSA
Non-Exempt
Position Term
12 Month - Continuing
Special Application Instructions
Conditions of Employment
- This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times etc. as directed and approved by the supervisor.
- Information Security: This position requires administrative access to the University’s information systems and/or sensitive University data. The incumbent is expected to be aware of and adhere to the Information Security policies of the University as well as all applicable federal, state, and local laws. Additionally, the incumbent is expected to follow information security best practices applicable to their job area and to pursue information security training and awareness opportunities when possible.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
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