How to Apply

• A cover letter and resume are required for consideration for this position. The cover letter should be included in the same document as your resume and should specifically address your interest in this position and highlight related skills and experience.
• The Ford School is committed to providing a positive and inclusive work environment. This includes providing employees with flexible work opportunities. This position will generally be expected to work in the office 4 days per week during the academic year, with opportunities for seasonal flexibility after an introductory period.

Summary

The Gerald R. Ford School of Public Policy is looking for an Administrative Assistant to support the activities of our Communications & Outreach and Alumni Relations teams. You will report to the Director of Communications & Outreach, with additional guidance from the Assistant Director of Alumni Relations.

The Ford School is one of the nation's foremost policy schools, housed at one of the world's great public universities. We inspire and prepare diverse leaders grounded in service, conduct transformational research, and collaborate on evidence-based policymaking to take on our communities' and our world's most pressing challenges. Our dedication to the public good is grounded in our core values and inseparable from our commitment to diversity, equity, and inclusion. We encourage applications from candidates of all backgrounds who will contribute to the diversity of our school. To learn more about the Ford School, read About Us.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Paid parental leave

Responsibilities*

• Communications support: photo management, stock art coordination, managing headshot logistics for faculty and staff, managing the digital signage system, coordinating advertising space and payments, managing contact lists through Mailchimp, providing administrative support for our bi-annual print magazine, and managing inventory and ordering of the items in the School’s spirit store
• Administrative support: front-line reception for students, faculty, vendors, and others visiting the office; primary telephone coverage; meeting scheduling; database management; copy editing; updating websites; travel reimbursements and other payments; managing calendars and travel; supply ordering; office space management; and other related tasks.
• Alumni relations support: administrative management of the Alumni Board, including annual meetings and elections, manage alumni data using the DART database, and general administrative duties
• Events support: coordinate meetings and events logistics, prepare materials (name tags, posters, mailings, etc), and on-site support

Required Qualifications*

• Associate’s degree or an equivalent combination of education and experience
• 2+ years of administrative experience
• Experience using databases
• Proficiency with Google Suite products, Office products, and Adobe CS
• Demonstrated attention to detail and the ability to manage multiple tasks, exercise initiative, and practice diplomacy and confidentiality.
• Excellent organizational and communication skills, including the ability and commitment to working with a diverse community of students, faculty, staff, and visitors of the Ford School and the University of Michigan.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.