Job description

Genesis Hospitality is seeking an Entry-Level Administrative Assistant that will provide administrative and office support to the Hospitality Director. Duties include general clerical, receptionist and assist in project-based work.

Essential Functions:

• Perform administrative and office support to the Hospitality Director.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Ability to prioritize and multitask.
• Establish, maintain, and update files, records, certificates, and/or other documents.
• Screen telephone calls, take messages and/or redirect inquires to the appropriate restaurant.
• Arrange meetings and conferences; create, transcribe, and distribute meeting agendas.
• Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.
• Take inventory and order office supplies as needed. Keep adequate stock.
• Take telephone orders Bakery for items such as; Wedding and Specialty cakes, understand pricing per each item and turnaround time for such orders.
• Schedule bakery order deliveries on as needed basis.
• Maintain the Hospitality Director's calendar. Schedule and cancel meetings and appointments, as requested, using proper judgment as to time and location. Reserve conference rooms as requested.
• Meet and greet clients and visitors.
• Prepare a wide variety of confidential correspondence and reports; drafts memos/letters and e-mails.
• Prepare monthly expense reports.
• Support staff in assigned project-based work.
• Report PC, printer, fax errors to the Information Technology department.

Additional Responsibilities:

• Performs other similar or related duties as required or assigned.
• Respond after normal business hours as needed.
• Work both on and off-site as needed.

Job Qualifications: General Knowledge, Skills, and Abilities (KSA’s) required

• Experience in Microsoft Office Suite a must.
• Must possess a professional, polished image through in-person and phone interaction.
• Excellent communication skills, both written and verbal.
• Well developed and multi-tasking, organizational skills, and detailed oriented.
• Ability to work in fast-paced environment and work well under pressure.
• Ability to handle sensitive information and keep strictly confidential.
• Candidate must be dependable and reliable.
• Must type 40 wpm.

Physical Demands: Physical, Mental and workplace Environment Conditions

• The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear.
• The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 5 lbs and occasionally lift and/or move up to 20 lbs.
• Specific vision abilities required by this job include: close vision, distance vision, color vision & focus.

Working Conditions: Workplace Environment Conditions

• Normal Office Environment
• The noise level in this office is usually mild to moderate

Education and Experience:

• High school diploma
• 2 years’ experience in an office environment

We Offer:

• Competitive Salary
• Flexible schedule
• Comprehensive training
• Medical Insurance
• Paid Sick time
• Great Discount Program

And more!!!

Genesis Hospitality is part of Genesis Biotechnology Group and is an equal opportunity employer.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Lambertville, NJ: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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