Role and Responsibilities:

This position requires the incumbent to provide administrative support to the Practice Administrator. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication within and outside the department.

General Purpose:

• Schedule meetings and keep calendars.

• Answer and direct phone calls.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Maintain confidential files.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Retrieve and verify radiology authorizations.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Perform all other duties as assigned by management.

Preferred Skills

• Computer skills, word, excel, knowledge of EMR
• Insurance verification/referral knowledge
• Ability to multi task

Qualifications and Education Requirements

• Experience working as a receptionist in a busy physician practice preferred
• Knowledge of medical terminology and medical coding
• An understanding of the various insurance plans as well as authorization/referral experience
• Knowledge of clerical practices and procedures
• Candidate should have excellent computer skills and some knowledge of using an electronic medical record and various other computer application needed to perform the job
• Excellent communication skills
• Attention to detail and high level of accuracy
• Flexibility with the ability to multi-task

Physical Demands:

May spend a great deal of their professional day walking, standing, moving and manipulating equipment, as well as lifting and moving objects, equipment and supplies. It is reasonable to anticipate lifting 20-25 pounds in any given day. Bending or twisting of the body may also be a frequent occurrence. Must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard.

In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes “continuously require all covered personnel to be fully vaccinated against COVID-19.” Upon receipt of a conditional job offer, candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.