Job description
Posting Details
Position Information
Position Title
Administrative Assistant
Division
Academic Affairs
Department/Office
Nursing BA/BS
Position Summary Information
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St . Catherine University invites applications for an
Administrative Assistant position which will support both the School of Nursing and the Henrietta Schmoll School of Health.
This position will support the day-to-day operations, including, but not limited to admissions, file review, academic advising and computer systems. As an Administrative Assistant, this role will support admission and progression procedures including determining through transcript evaluation and other quantifiable data, which students are eligible, and also who will be admitted to Nursing programs. Responsibilities are to:
This position will support the day-to-day operations, including, but not limited to admissions, file review, academic advising and computer systems. As an Administrative Assistant, this role will support admission and progression procedures including determining through transcript evaluation and other quantifiable data, which students are eligible, and also who will be admitted to Nursing programs. Responsibilities are to:
- Support admission and progression procedures including determining through transcript evaluation and other quantifiable data
- Serve as a communication link between the public, students, other university departments and faculty.
- Manage faculty, student, interdepartmental, and external community inquiries and requests
- Manage file review for transcript evaluation, applications, database and filing systems for various programs
- Assist Section Coordinators and Program Directors with admission of student cohorts
- Respond to faculty, student, interdepartmental, and external community inquiries and requests via e-mail, telephone, and in person setting.
- Ongoing communication with the Registrar, Admissions, and Academic Advising departments regarding Admissions, Advising, and university graduation requirements of student cohorts.
- Create communications via creation of web, print and other materials for events and projects.
- Perform data analysis/entry for various projects and monitor of trends and outcome data as well as student demographics.
- Engage in special projects through minute taking and directed tasks
- Address faculty needs such as office needs, meeting spaces, classrooms, event planning and resource needs
Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
- Three weeks of accrued vacation time as well as fourteen (14) paid holidays and six paid “gift” days when the university is closed.
- Accrued sick time.
- Free tuition for employees and reduced tuition for their families after one year of service
- Health, dental, and vision insurance
- 403b retirement plan access
- Six weeks of paid parental leave after one year of service
St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.
Minimum Qualifications
- Experience with internal and external partner relationships
- Proficiency in MS Office/Google products, e-marketing platforms, and survey software Experience
- Ability to learn new information technology programs as needed
- Experience working with students in higher education
- Ability to work effectively with diverse audiences
Preferred Qualifications
- One (1) year of administrative support experience
- Project management experience
- Grant budget management
- Advanced proficiency in computer skills and information technology skills as required
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.
EEO Statement
St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at
hr@stkate.edu or 651-690-6565.
Application instructions for STAFF
Visit
St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment.
Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including a booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine.
St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace
Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.
Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including a booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine.
St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace
Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.
Posting Detail Information
Posting Number
20220410-STAFF
Posting Start Date
12/05/2022
Application Deadline
01/13/2023
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