Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Word, Quickbooks and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Pre-Pay credit card Charges
• Autobill credit card Charges
• Collections - Phone and email
• Entering new Customers accounts

• Entering Trade platform Orders

• Incoming Phone calls – Transfers, collecting payments

• Receive mail, apply payments to customer's accounts in QB

• Returns

• Send Return Labels as requested
• Receive Incoming Returns
• Apply credit memos

• Reconcile capital one card (I will be taking back this)

• Send batch emails

• Send monthly statements to customers on the 1st of every month

• Office resupply
• UPS Claims for lost packages

Skills

• Quickbooks experience and/or education is a plus
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Bedford, NH 03110: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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