Job description

Kern County Bar Association

Position: Administrative Assistant

Summary: Under the direct supervision of the KCBA Executive Director, the Executive Assistant performs administrative, secretarial and bookkeeping tasks in support of KCBA’s Membership

Services program which involves a high degree of public contact with only occasional instruction or assistance.

Responsibilities and Duties:

• Inputs financial information in QuickBooks.
• Pays bills and maintains the payroll records.
• Provides monthly financial reports to the Executive Director and Board members.
• Assists the Executive Director in compiling budget figures and assists in administering and monitoring the annual budget.
• Answers telephone and email inquiries, referring callers to appropriate individual or agency.
• Receives and maintains the membership information maintained via the website and other vehicles.
• Processes the Mandatory Fee Arbitration Program processing the forms and assigning arbitrator (s) to the cases, maintains the MFA files, responds to client questions and requests.
• Handles registration and/or reservation of MCLE and KCBA and KCBA CF events including invoicing and collecting payments.
• Communicates politely and professionally via phone, e-mail, mail and in person with

KCBA staff and board members, KCBA members and with the public.

• Organizes and maintains office files and supplies.
• Types correspondence, reports, forms and documents as instructed.
• Work long hours during events.
• Attends meetings as required.
• Sets up conference room for monthly board meetings.

Qualifications:

• Proficient in QuickBooks, Excel, Word.
• Pleasant and helpful attitude with the desire to create a positive experience for others.
• Excellent computer skills, including typing.
• Attentive to detail.
• Must be able to work independently.
• Must be able to communicate clearly in English whether it be through written or oral communication, using proper grammar, punctuation and spelling
• Adaptable to changing circumstances and conditions.
• Responsible and dependable.
• Enthusiastic and professional in representing the Kern County Bar Association.

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bakersfield, CA 93301: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 2 years (Required)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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