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  Provides more complex administrative support and project coordination for the department head, managers, and/or staff members to include the following: Answers phones, screens calls, takes messages, and routes to appropriate members/staff. Greets KP visitors or outside vendors. May monitor and/or respond to routine email/inquires for others.

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  Manages multiple calendars and schedules/plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for the department head and/or staff members.

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  Coordinates project proposals and recommends updates to department documents.

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  Writes complex and detailed correspondence for senior managers/directors using KP knowledge and business acumen; independently updates department documents as needed.

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  Monitors and identifies administrative budget issues to include billing and payment authorization for planned expenses and special events; handles recharges across business units. Manages expense reports through Concur.

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  Interacts daily with KP employees across multiple organizations, as well as external representatives, to discuss administrative and standard business processes.

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  Coordinates administrative workflow of the department; recommends new processes as needed.

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  Performs other department specific duties as assigned.

• Minimum seven (7) years of administrative assistant experience supporting at the department head or executive level, or related experience.

• High School Diploma or General Education Development (GED) required.

• N/A

• As a skilled specialist, completes tasks in creative and effective ways.
• Ability to learn and apply an advanced understanding of the organization and its functional policies and processes.
• Ability to manage dynamic calendars for management including event planning with external vendors.
• Advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as needed.
• Intermediate to advanced knowledge of two or more of Microsoft Office Suite applications: Word, Excel, PowerPoint and/or Access, depending upon department or business needs.
• Working knowledge of email and office equipment (fax, phone, copier, etc.).
• Must be able to work in a Labor/Management Partnership environment.

• Bachelor's degree preferred.

Notes:

• This Admin Assistant IV role is for the Department of Clinical Science.