About Harris County Public Health:
Harris County Public Health (HCPH) includes a network of more than 700 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

Brief Position Overview:
The Administrative Assistant is responsible for providing clerical support to the Ryan White Grant Administration (RWGA) Program functions related to Ryan White Part A, Ending the HIV epidemic and related HIV federal services from the Health Resources and Services Administration (HRSA). The assistant is responsible for performing receptionist tasks, data entry and collection, ordering and invoicing for the program.

Duties & Responsibilities:

• Copies, scans, processes mail, schedules conference rooms, logs HRSA correspondence, meeting coordination and other administrative duties as assigned.
• Manages and archives the administrative and grant management files. Includes delivery and pick up contracts, contract amendments, and weekly batch sheet as assigned.
• Maintains the log of copy/print jobs and report monthly copier activity to vendor.
• Maintains the office supply inventory, processes supply order and other invoices, and completes tracking forms to monitor and track supply orders and administrative expenditures.
• Coordinates processing expense reports, Purchase Order request, time sheets, and Commissioner Court letters.
• Tracks and assures that all section reimbursement checks have been processed.
• Monitors exceptions report for outstanding invoices and provide correct information to pay.
• Set up queries in Access and keep track of changes made to the database.
• Other Duties as assigned.

Education:

Experience:

• Two (2) years of administrative experience
• One (1) year of experience processing and tracking invoices

• Understands the organizational mission
• Understands ethics and public good; is concerned with public trust
• Demonstrates respect for the opinions and beliefs of others

• Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission
• Demonstrates a sense of responsibility for the success of the group
• Collaborates with others to improve quality and address needs

• Treats others with courtesy, sensitivity, and respect
• Behaves in an honest, fair, and ethical manner
• Assesses and recognizes own strengths and weaknesses
• Uses sound judgment
• Self-motivated
• Organizes and maintains work environment to allow for maximum productivity

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Position Type, and Typical Hours of Work:

• Full-Time | Grant-funded
• Monday – Friday | 8 am – 5 pm
• Other days and hours as necessary.

• This job operates in a professional office environment.
• This position operates in both clinical and standard office environment settings with standard equipment such as computers, fax machines, scanners, phones, and photocopiers.

• This is a largely sedentary role; however, some duties would require the ability to lift up to 20 pounds and bending & standing for periods at a time.

• Medical
• Dental
• Vision
• Wellness
• Life Insurance
• Long-term disability
• Employee Assistance Program
• 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
• 10 county holidays plus one (1) floating holiday
• Professional development opportunities
• Dependent Care Reimbursement Plan
• Healthcare Reimbursement Account
• 457 Deferred Compensation Plan