Job description
Under the direction of the OC Women’s Business Center Director, the Administrative Assistant will maintain internal client database system, organize and administer office activities, accommodate incoming inquiries from local WBC and the general public, conduct community outreach in support of the WBC goals and mission and provide event support for the Lead Center.
- Please be aware that funding for this position is awarded through a Grant/Contract over a specified period. Employment for this position beyond the current Grant/Contract funding is contingent upon continued funding.
Essential Duties
- Maintain MIS and EDMIS System and act as technical support for Centers
- Assist with trainings, workshops and event planning
- Organize and prepare for quarterly/monthly meetings of regional and local directors and coordinate the network program promotions and public relations
- Answer phone calls, respond to customer requests for information and coordinate annual impact survey
- Provide support for the network’s business events, a core part of the Lead Center’s business community outreach effort, by coordinating volunteers and overseeing day-of activities
- Provide administrative support to the Director of the WBC
- Proofreading, formatting and finalizing promotional documents
- Updating mailing lists, internal staff databases, and statistical information
- Keeps promotional materials ready and keeps inventory of stock, places orders and verifies receipts
- Assist in execution of traditional or digital campaigns
- Reconciles organization credit cards
- Reconciles center expenses and orders
- Other duties as assigned
Qualifications
- Thorough working knowledge of Microsoft Office, especially Excel
- Good written and oral communication
- Ability to independently handle multiple work unit priorities and projects
- Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
Minimum High School Diploma
PHYSICAL DEMANDS:
Prolonged standing and walking, talking, hearing, pulling, bending, may carry forty (40) pounds of objects/material, maybe exposed to extreme noise level, reach with hands or arms, stoop, kneel, taste or smell.
APPLICATION PROCEDURE:
CSU Fullerton, Auxiliary Services Corporation (ASC) is committed with Diversity, Equity, and Inclusion (DEI) practice. This means hiring diverse talent and ensuring employees understand and respect differences around us. ASC is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (657) 278-4117.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.
CSU Fullerton Auxiliary Services Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
Note: CSUF/ASC follows the direction of the CSU Policy related to COVID-19 vaccination. See FAQ Vaccines for more information.
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