Job description

About You:

You enjoy making people feel welcome, are business savvy, and have the ability to juggle multiple, competing priorities. Organization and scheduling are your life’s blood, and you relish the opportunity for planning events, parties.

Expectations

You will work alongside a suite of professionals including project managers, strategists, writers and others to support the creation of top-quality work for our clients. In a tight-knit, fast-paced team environment, we count on everyone within our team to be collaborative, A-players.

• Personal initiative — no wallflowers; we’re looking for people who know how to contribute and add value to a team

• Problem-solver and resourceful in finding answers

• Team player — understands how to collaborate with others to achieve a team win

• Works efficiently and can handle rush assignments when necessary

• Excellent communication skills

• Able to balance competing priorities and deliver work on time, all the time

• Comfortable communicating with clients face-to-face

• Can easily and quickly learn established procedures

• Associates degree or above is preferred

About the Job

The right fit at our agency will be focused on excellence, always seeks to improve, is people-centric, and has a positive, professional attitude.

Job DutiesAdministrative

• Answer, screen and direct incoming calls

• Greet visitors, offer refreshments and move to the correct meeting space

• Prepare the conference room for client meetings. Bring refreshments to interviewees or clients, and keep the downstairs table wiped down before external meetings.

• Keep the kitchen, mini fridge and coffee bar stocked and tidy - coffee, creamers, stir sticks, napkins, drinks, snacks, cutlery, paper products, etc.

• Plan and coordinate team events such as trainings and outings. Track special events like birthdays and anniversaries. Help us celebrate special occasions like Cinco De Mayo, May 4th, Valentines Day, Employee Appreciation Day, etc.

• Assist in scheduling events, completing registrations, making travel plans and setting appointments for leadership and the team

• Help prepare for new hires - scheduling introductory meetings, paperwork, etc.

• Support leadership with requests, errands and research, when necessary

• Make deliveries and receive packages, when necessary

• Assist with estimating projects and contributing to client proposals, upon request

• Assist with other duties as assigned

Ancillary

• Property and building management (purchasing, budgeting, vendors, etc)

• HR functions

• Employee onboarding (paperwork, scheduling)

• Benefits enrollment

• Other HR-related protocols and processes as needed

• Assist the bookkeeper with vendor invoicing, payments, receipts, etc.

Skills / Experience

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)

• Apple / Mac operating system environment

• Highly skilled in organization, planning, and scheduling

• Comfortable learning other software and platforms as necessary

About Byers Creative

Byers Creative is an exceptional, full-service marketing firm, voted one of Tulsa’s Best Advertising Agencies as well as one of Tulsa’s Best Places to Work, and our clients trust us to deliver results. We’ve achieved those things by staying true to our belief that this job is about more than words and pictures: it’s about finding your passion and infusing it into everything we create.

Benefits

• Medical, dental and vision insurance options

• Short term disability

• Employee assistance programs

• Optional supplemental health policies

• Retirement savings (Simple IRA) with company match

• Life insurance (no cost to employee)

• Paid time off / vacation and mental health days

• Paid holidays

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Tulsa, OK 74136: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)
• Adobe Creative Suite: 1 year (Preferred)
• Google Suite: 1 year (Preferred)

Work Location: One location

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