Job description
Argonne National Laboratory is inviting applications for the position of Administrative Assistant within the Computing, Environment and Life Sciences directorate.
In this role you will:
In this role you will:
- Provide administrative support to staff of one or more groups within a division and/or directorate.
- Perform a wide range of administrative support activities of a highly responsible and/or confidential nature to maximize the day-to-day efficiency and effectiveness of operations within their assigned area.
- Exercise independent judgement and discretion in addressing identified priorities, meeting deadlines, and finalizing tasks with accuracy and completeness.
- Act as the administrative focal point for the exchange of essential information between the groups they support, and other internal and external organizations.
- Coordinate all staff requests related to travel, meetings, workshops, publications, etc.
- Work in a collaborative, team environment with other administrative support staff.
- Provide back-up to other administrative assistants across the directorate as needed.
- Assignments may include researching, compiling, tracking, and analyzing data and information from multiple sources, organizing, coordinating, and scheduling tours, meetings, and workshops
- Preparing complex international and domestic travel plans and expense reports, preparing correspondence and reports, filing and coordinating calendars.
- May utilize various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations.
- May recommend processes to enhance workflow.
- Provides data and information to others on functional unit processes and procedures.
- Requires a broad working knowledge of departmental and laboratory practice.
Position Requirements
- Effective organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
- Ability to work successfully in a team environment and collaborate with peers.
- Skill and the ability to work on multiple concurrent projects in a fast-paced environment.
- Skill in discerning, judging the magnitude of, and taking or recommending appropriate action on non-routine, sensitive issues or matters that require attention.
- Must have considerable ability to proactively identify issues, investigate, and recommend solutions.
- Ability to think quickly and problem-solve when managing difficult situations.
- Comprehensive knowledge of administrative support and office practices including experience supporting senior level executives.
- Knowledge, skills, and experience, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
- Effective interpersonal and communication skills required to interact effectively, tactfully and discreetly with all internal/external contacts and to develop effective working relationships.
- Capability to manage, lead and provide direction for special event activities.
- Skills in arranging and coordinating meetings, workshops, conferences onsite visits, and both managing complex domestic and international travel.
- Ability to adapt to new procedures and technology.
- Ability to work under minimum supervision and meet deadlines with accuracy and completeness.
- Ability to use numerous business process systems and tools.
- Knowledge of good office practices, office equipment operations, including electronic mail systems, electronic data management, and MAC and/or PC computers.
- Knowledge of Web development tools and techniques and use of Web Forms, and publication of dynamic web content.
- SA3: High school and 8+ years of experience, or equivalent.
- Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
This job description documents the general nature of work but is not intended to be a comprehensive list of all activities, duties and responsibilities required of job incumbent. Consequently, job incumbent may be required to perform other duties as assigned.
Job Family
Support Administrative (SA)
Job Profile
Administrative Support 3
Worker Type
Regular
Time Type
Full time
As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.
Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.
All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
Please note that all Argonne employees are required to be vaccinated against COVID-19. All successful applicants will be required to provide their COVID-19 vaccination verification as a condition of employment, subject to limited legally recognized exemptions to COVID-19 vaccination.
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