Job description

Smart Resources and Accountable Search has teamed up with a financial services company in search of an Administrative Assistant. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Daily Duties:

• Attends meetings and conferences, as required and takes meeting notes; assists in conference and meeting management
• Supports the needs of onboarding/off-boarding of team members, organizing onboarding and off-boarding checklists in partnership with HR
• Facilitates staffing and scheduling of resources (including cross-department requests)
• Collaborates across departments and regions, as well as with vendors and trusted partners
• Leverages appropriate firm tools, templates, and resources so that deliverables accurately reflect the firm’s corporate visual identity
• Prioritizes and works independently or with minimal supervision
• Schedules and coordinates meetings for partners and management team
• Arranges logistical and travel support for EBA leaders
• Assists in organization of internal and external events for EBA leaders
• Assists with time entry and expense reporting for EBA leaders
• Supports meeting presentation content creation in PowerPoint and Excel
• Supports development and coordination of learning and development curriculum

Basic Qualifications:

• Bachelor's Degree, preferred
• 2 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint

Only candidates with backgrounds who match our client's requested experience will be contacted. Do not take this as a poor reflection on your experience, just a decision for the specific needs of our client's project/job. We look forward to working with you.

Job Type: Full-time

Pay: $41,000.00 - $48,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Oak Brook, IL 60523: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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