Job description

Administrator and Assistant Property Manager for Oxford Development Company

Basic Function

· Responsible for assisting the Property Manager in maintaining the Properties in accordance with Oxford Development Company’s mission, vision, goals, and objectives.

Relationships

· Reports to Property Manager.

· Maintains good working relationship with on-site maintenance staff.

· Maintains relationships with peers and all other departments within Oxford Development Company.

· Maintains relationships with tenants, building owners, vendors, and contractors.

Responsibilities

· The responsibilities listed here are not all-inclusive; rather, they indicate the types of responsibilities normally performed by the property staff.

· Administrative reception duties for the site.

· Assist Accounting clerk with

- Annual budget preparation for all assigned properties.

- Completing Commercial Billing reports for assigned properties.

- Coding and inputting invoices into Yardi.

- Preparing monthly Variance reports.

- Assisting in the preparation of the monthly Management report.

- Preparing Account Receivables adjustments as required for utilities and other services billed back to the tenants.

- Preparation of the annual reconciliation of real estate taxes, insurance, CAM, and escalation.

- Assisting with Financial statement preparation.

· Maintaining the Property

- Ensures observance of building rules and safety regulations.

- Assigns work orders in the Building Engines Work Order Platform.

- Maintaining certificates of insurance for tenants and contractors.

· Administration

- Performs lease administration to ensure all tenants comply with the provisions outlined in the lease documents.

- Assists in the preparation of the Weekly Operation report for the properties.

- Prepares Incident Reports as required for each property.

· Other

- The Property Manager may also assign other tasks as the needs of the Portfolio may change from time to time.

All qualified applicants will receive consideration for employment & will not be discriminated against on the basis of disability or their protected veteran status.

Qualifications

· Strong administrative skills

· Exceptional communication skills and ability to interact with wide range of people.

· Attentive to detail.

· Proficiency in Word and Excel.

· Excellent written and verbal skills.

· Excellent phone skills.

· Ability to manage confidential information.

· Must be able to work with minimal supervision.

· Excellent organizational skills.

Job Type: Full-time

Pay: $41,000.00 - $43,000.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• On call

Ability to commute/relocate:

• Bethel Park, PA 15102: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Commercial building manager: 1 year (Required)

Work Location: One location

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