Job description

Job Description
Administrative Assistant 3
513763
PHOENIX
REMOTE OPTIONS
AHCCCS
Full-time
AHCCCS
Arizona Health Care Cost Containment System
Accountability, Community, Innovation, Leadership, Passion, Quality, Respect, Courage, Teamwork

The Arizona Health Care Cost Containment System (AHCCCS), Arizona’s Medicaid agency, is driven by its mission to deliver comprehensive, cost-effective health care to Arizonans in need. AHCCCS is a nationally acclaimed model among Medicaid programs and a recipient of multiple awards for excellence in workplace effectiveness and flexibility.

AHCCCS employees are passionate about their work, committed to high performance, and dedicated to serving the citizens of Arizona. Among government agencies, AHCCCS is recognized for high employee engagement and satisfaction, supportive leadership, and flexible work environments, including remote work opportunities. With career paths for seasoned professionals in a variety of fields, entry-level positions, and internship opportunities, AHCCCS offers meaningful career opportunities in a competitive industry.

Come join our dynamic and dedicated team.
Administrative Assistant 3
Division of Member and Provider Services

Job Location:
Address: 801 E. Jefferson Street, Phoenix, Arizona 85034

Posting Details:
Open until filled: 1st review of resumes on date 12/6/2022
Salary: $38,000 - $44,000

Grade: 17
This position is eligible for full-time remote work (including virtual office arrangement). Must reside in the State of Arizona.

Job Summary:
The Division of Member and Provider Services is looking for a highly motivated individual to join our team as an Administrative Assistant 3. This position provides administrative support to the DMPS Senior Management Team, other managers and Division Support Unit (DSU).

This position has the potential to Telecommute based on the unit needs.

Major duties and responsibilities include but are not limited to:

Provide administrative support for the DMPS Assistant Director and DMPS Senior Management Team. Includes phone coverage, word processing, spreadsheet, and presentation applications to prepare documents and manage activities; redacting, scanning, copying, making travel arrangements, calendar management and meeting facilitation; manage conference rooms and web conference applications.
Participate in and support DMPS projects. Coordinate COOP, Emergency Response Team (ERT), Electronic Time Entry (ETE), stipend implementation and tracking, travel claims, move and telecom forms, field office support and back-up for purchasing liaison creating and managing a block of monthly purchases in the AZ State Purchasing system.
Manage the document list, imaging and filing for the DMPS master documents system. Review and maintain the DMPS shared directories.
Back-up DMPS Business Partners: Maintain electronic files which includes scanning, maintaining spreadsheets, schedule testing and interviews, and reference checks for hiring events, etc.
Participation in the agency employee recognition and engagement team; State Employee Charitable Campaign (SECC), Healthy Living and/or the DMPS events teams.
Support the DMPS SharePoint site posting updates, adding documents and managing the DMPS employee suggestion program, maintaining shared directories and some reporting responsibilities. Support the DMPS Square posting updates and managing Think Outside the Box.
Participates in AMS activities with DSU and other units within DMPS, including required, optional meetings and continuous learning opportunities.

Knowledge, Skills & Abilities (KSAs):
Knowledge:
Principles and practices of administration, organization and research.
AHCCCS programs, operational procedures and organizational structure.
Business etiquette and ethics.
Basic math.

Skills:
Oral and written communication.
Business office operations software and applications Using numerous computer databases, systems, and programs to include Microsoft, Google.
Analysis and problem solving.
Time management.
Project organization and follow-through.

Abilities:
Work on a variety of non-related assignments at the same time.
Interact regularly with people in a wide range of positions.
Plan, analyze, coordinate activities and establish priorities.
Keep confidentiality.
Facilitate, lead and contribute to meetings.

Selective Preference(s):
Arizona Drivers License

Minimum:
Three years responsible administrative experience; or Bachelor's degree in a field appropriate to the assignment and two years responsible administrative experience; or a Master's degree in a field appropriate to the assignment and one year responsible administrative experience.

Pre-Employment Requirements:

• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
• Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) AND have an acceptable driving record for the last 39 months including no DUI, suspension or revocations and less than 8 points on your license. If an Out of State Driver License was held within the last 39 months, a copy of your MVR (Motor Vehicle Record) is required prior to driving for State Business. Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

Benefits:
Among the many benefits of a career with the State of Arizona, there are:

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities
• Opportunity to work 100% virtually or remotely on an ad-hoc basis (home office)

By providing the option of a full-time or part-time virtual/remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
Lifetime Pension Benefit Program

• Administered through the Arizona State Retirement System (ASRS)
• Defined benefit plan that provides for life-long income upon retirement.
• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
• Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program

• Voluntary participation.
• Program administered through Nationwide.
• Tax-deferred retirement investments through payroll deductions.

Contact Us:
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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