Functional area:
Administration
Country:
United States (Pennsylvania)
City:
Export
Brand:
Leybold
Company name:
Leybold USA Inc
Date of Posting:
December 14, 2022

Mission/Purpose of the Job:

Drive your Career, Explore Opportunities, Realize your Passion . . .

We at Atlas Copco/Leybold Vacuum believe that there is always a better way. This spirit drives us to provide leading edge technology, innovative and sustainable products, as well as best in class service to our customers around the globe.

That’s where you come in – we believe our people make it happen. We provide a collaborative, inclusive and flexible work environment along with competitive compensation and comprehensive wellness & benefits programs.

• The Administrative Assistant is responsible for overseeing the day to day administrative and clerical support the General Manager and department managers and staff on administrative tasks.
• The Administrative Assistant will also work on improvement and special projects

This role will also plan and support visiting customers, directors, and senior managers where needed while in the US.

Main Responsibilities:

• Work with the GM on admin task such as: travel planning, expenses reports, organizing meetings and events
• Track projects, programs. and actions
• Assist with preparing documentation for meetings and presentations
• Provide general support to CC Leadership Team
• Make extensive travel arrangements
• Provide extensive support to the Communications Manager with conferences and business shows
• Provide support to Human Resources for various projects
• Organize documents, provide time card. and HRIS support
• Undertake day to day admin tasks, reserving conference rooms, ordering visitors lunches, etc.
• Ability to handle calls and enquiries appropriately from external parties.

Other duties as assigned

LEYBOLD USA INC. is an Equal Opportunity Employer – M/F/Disabled/Veteran

Skills / Knowledge / Experience:

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Education level

• 2-year College Degree in Business Administration.

Relevant Previous experience

• 1-3 years experience in office administration.

Knowledge areas/Skills

• Skilled in creating documents and tables in Microsoft Word and Excel
• Skilled in the creation of presentations in PowerPoint
• Essential knowledge and current usage of Microsoft Outlook
• Self motivated with the ability to work unsupervised and use personal initiative in progressing own work
• A high level of trust and discretion, capable of dealing with highly confidential and sensitive information
• A flexible approach, able to cope with a constantly changing environment and priorities, work under pressure, and handle variable workloads
• A good communicator with the ability to deal with people at all levels
• Ability to investigate and deal with queries in a pro-active way
• Ability to act calmly and get things done even in stressful situations
• Show a concern for order by being personally well organized
• An enthusiastic, helpful, and friendly personality with a pleasant telephone manner, able to build effective working relationships.

Other requirements

• Excellent communication skills.
• Driver’s License Required.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use stairways to climb to multiple floors within office building, and talk or hear. The employee is occasionally required to use hands and fingers to type or dial, climb or balance, stoop, kneel, crouch or crawl, and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. This position requires frequent computer use. Specific vision abilities required by this job include close vision, color vision, distance vision, depth perception, and ability to adjust focus.

This position requires occasional travel for 5% of the position

This position requires 100% of the time to be in the office

Scope of the job:

• Geographical scope of the role

• Domestic

• Interaction skills

• Ability to interact on various managerial levels.

• Pattern of work cycle

• Work pattern is 40% planning, 20% coordinating, and 40% tasks.

• Money Measures

• Assist in managing budgets as requested.

• People
  • Non-supervisory position.
  • Support an office of approximately 60 people.
  • Support the leadership team of approximately 7 people.

Leybold employs people on four continents. Many of them have a scientific or technical focus. Their knowledge, creativity and experience are essential for our success. The demands of the high-tech industry and the cultural diversity in our globally active company also contributes to an attractive and stimulating working environment at Leybold.

Technical knowledge is important to us, as are personal soft skills and the willingness to work in international project teams. Leybold is part of the Vacuum Technique Business area of the Atlas Copco Group. The Group's sustainable approach also determines our visions and values. A wide range of training and further education programs are available, to enhance technical know-how and systematically expand skills.

Because only great ideas accelerate innovation.