Job description

Overview: We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 70 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the west coast's premier universities and medical facilities, we design insightful work spaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it is time to expand our team.
Position Summary: Overview/Position Summary

The Accounts Payable Supervisor will oversee an accounts payable team and direct the processing of invoices and payments. The Accounts Payable Supervisor reports directly to the Accounts Payable Manager. All Finance Team members work to ensure smooth workflow in a manner consistent with OWP’s 5 Star Customer Service directive. The Accounts Payable Supervisor collaborates within the Finance Team to consistently meet fiscal deadlines. Overall, OWP is seeking the following traits in an Accounts Payable Supervisor

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Location*: Can be based out of Santa Clara,CA or Seattle, WA Office

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Responsibilities: *

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Direct the daily tasks of Accounts Payable staff, serve as back-up to Accounts Payable specialist as needed

• Ensure proper handling and coding of invoices to maintain general ledger expense account and inventory records

• Direct processing of a high volume of daily Accounts Payable invoices and multiple weekly payment runs (checks, ADH, wires)
• Research, analyze and resolve complex accounts payable and vendor related issues internal / external enquiries that cannot be resolved by the Accounts Payables Specialists
• Oversee Accounts Payable Specialists’ response to vendor inquiries, reconciliation of vendor statements and research and correct discrepancies
• Monitoring and optimizing team workflow
• Assist in developing appropriate policies and controls for entire payables process
• Periodically audit vendor bills for accuracy and dispute erroneous charges as necessary

• Initiate payment runs and close out batches

• Review employee expense reimbursements in accordance with reimbursement policy

• Work with procurement to ensure that correct terms are applied to suppliers

• Prepare the annual filing of FORM 1099 for vendors and partners
• Prepare reconciliation of Accounts Payable trade and related GL accounts related
• Assist in month end close, preparing related journal entries
• Assist accumulating necessary documents for the year-end audit

• Function as a Team Player and assist other accounting team members as necessary.
• Role model for service orientation and service culture

• All other duties as assigned by Manager

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Qualifications: *
Education /Experience:

• Bachelors degree in Accounting/Business Administration or equivalent accounts payable work experience
• Minimum 2-years Accounts Payable supervisor experience required

Knowledge/Skills/Abilities:

• Excellent verbal and written communication skills
• Proficient in accounting software (Oracle experience a plus) and Microsoft Office Suite products
• Thorough understanding of full cycle accounts payable functions

• Must have strong work ethics, be detail oriented, reliable, a self-starter, and have a professional attitude
• Ability to foster and leverage internal relationships
• Effective problem solving and decision-making skills
• Possess strong organizational and time management skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness. Performs work under minimal supervision

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Work Environment
Regularly works with others face to face, over the phone and through email. Generally, works in an office environment with moderate noise. Nature of work may require working off hours.

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Benefits: *

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15 days of PTO

• 8 Paid holidays
• Medical/Dental/Vision Insurance
• 401k + Employer Match
• Wellness App with reimbursement of up to $500/year
• Profit Sharing

Job Type: Full-time

Pay: $68,000.00 - $80,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

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