The Accounts Payable Specialist must always exhibit a high level of professionalism and
confidentiality, as well as provide excellent customer service to our internal and external
customers. The person will have primary responsibility for prompt and accurate processing of all
invoices consistent with company policy and procedure. This position reports to the Accounts
Payable Manager.

• Codes invoices, expense reports, check requests, etc., with correct GL codes conforming to standard procedures to ensure proper entry into the financial system.

• Investigates and resolves problems associated with processing of invoices and payments.

• Monitors accounts to ensure payments are up to date

• Assists Accounting team in month end close

• Prepares all remittance information to be mailed with the checks

• Matches all checks with remittance after checks printed and before mail out

• Reviews all invoices for appropriate documentation and obtain approval prior to payment

• Codes corporate credit card statements and track receipts

• Maintains vendor information including leases, agreements, W-9

• Assists with annual processing of 1099s

• Resolves any invoices discrepancies between internal departments and external vendors

• Promotes team work and customer service through daily communications and coordination with team members in Accounting Department and other departments

• Verifies all transactions comply with policies and procedures

• Responsible for tracking and monitoring recurring/ standard monthly payments to ensure invoices have been paid

• Maintains all A/P files including check registers, aging reports, disbursement reports, etc.

• Full cycle accounts payable

• Assists in the posting of deposits, cash receipts and journal entries

• Communicates with the parent company for stop payments and check status

• Communicates with parent company and departments to ensure timely and accurate payment to all vendors

• Prepares allocation journal entries for certain vendors

• Develops and maintains strong relationships with internal and external customers

• Assists with internal and external audit request

• Participates in special projects and system enhancements as requested

• Obtains Certificate of Insurance (COI) as needed

• Performs other duties and responsibilities as required

• Willingness to participate in ad hoc projects, assignments and reporting

• Willingness to grow in knowledge, responsibilities and advancement as the team grows

• 1+ years of Accounts Payable experience.

• Intermediate Excel skills.

• Mortgage experience preferred but not required

• Excellent analytical and problem-solving skills

• Excellent time management and organizational skills to meet deadlines

• Proven written and verbal communication skills; maintain a positive professional demeanor and ability to communicate with peers and upper management

• Must be detail oriented

• Ability to meet critical deadlines

• Ability to work as part of a team and independently

• Open to change and willing to learn new skills

• Ability to follow up on pending issues

• Mainframe (preferably AS400) experience preferred

• Ability to take initiative with or without little direction in order to complete tasks

• Ability to review, analyze and interpret information as well as trouble-shoot to solve problems

• Ability to understand and apply accounting procedures

• Internet Explorer

• Proficient in Excel and Word, 10-key by touch, Outlook, One Drive, Skype

• Oracle experience a plus