JOB SUMMARY:
The Accounts Payable Coordinator II is responsible for paying vendors by monitoring discount opportunities, verifying general ledger numbers, scheduling checks, resolving purchase orders, invoices, or payment discrepancies and documentation. The Accounts Payable Coordinator II also reimburses employees according to corporate policy, verifying accuracy of expense reports and supporting documentation. KEY RESPONSIBILITIES: • Process invoices, check requests, refunds and credit memos via multiple accounts payable systems making sure of accurate and timely payments. • Research and resolves invoice exceptions and work with vendors on invoice discrepancies, responding to vendor calls on payment status and following up on vendor statements. • Approve expense reports and communicates with employees to answer questions and resolve discrepancies in submitted reports. • Runs weekly and monthly reports in the expense software to audit corporate card use and overall expenditures. Also provides new user training in the expense reporting software. • Process imports generated from accounts receivable, fabric invoices between RMS (Retail Management System) and Great Plains systems. • Process customer refunds for returned products and follow up on issues and problems relating to those payments. • Charges expenses to accounts and cost centers, analyzing invoice/expense reports and recording entries. • Provide accounting department invoice accruals at month end. • Works with 3rd party vendor on all utility payments for locations and handles questions or discrepancies as needed. • Recommend and create changes to accounts payable policies and procedures to streamline processes and enhance automation. • Reconciles monthly vendor statements and related transactions as well as assist in correcting discrepancies. SCOPE & IMPACT: This position coordinates approximately 12,000 payments to vendors and 1,500 employee reimbursements per month for the La-Z-Boy Headquarters, Casegoods and Joybird divisions. This includes responsibility for payments for all US and Canada Company owned stores, company distribution centers and US manufacturing locations. MINIMUM REQUIREMENTS: • High School Diploma or GED with 0-2 years of relevant experience or equivalent • Intermediate Microsoft Office, including Word and Excel • Excellent data entry skills with high level of accuracy • Must be able to work independently and exercise good judgment to resolve issues • Demonstrated experience in a fast paced, multi-entity environment • Proficiency with processing high volume invoices • Detail oriented professional with the ability to work in a fast paced, multi-entity environment. • Must have strong written and verbal communication skills PREFERRED REQUIREMENTS: • Oracle E1 • Concur expense reporting
SUPERVISORY RESPONSIBILITIES: None PHYSICAL DEMANDS/WORK ENVIRONMENT: Office environment / no specific or unusual or environmental demands. CORE ATTRIBUTES: Communicate Transparently Lead the Team Impact and Influence Deliver Results Coach and Develop At La-Z-Boy, we are committed to fostering an environment in which all employees feel valued, included, and empowered to do their best work and bring great ideas to the table. We understand that our employees’ diverse backgrounds, experiences, perspectives, and viewpoints add value to our ability to create and deliver the best possible service, quality products, and is of upmost importance as we work together to Build Something Amazing. OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the incumbent for this job. Duties, responsibilities, and activities may change at any time with or without notice. 40 First Shift (United States of America)