Job description
We are looking for an Accounts Payable Coordinator to join our team in Geismar, LA!
The Accounts Payable Coordinator performs daily accounts payable functions of handling electronic and paper invoices. Invoices are scanned and directed to specific queues for the A/P to complete header details and perform 2 and 3-way matching of indirect services, direct goods and freight through Markview/SAP. This position must become familiar with each business units needs and locations – they will be assigned various locations to support; handling all internal and external inquiries, resolving receipt issues and meeting payment terms, pursuing credits owed and ensuring total accuracy. Monthly, ensuring all entry queues are completed to ensure accurate financial reporting.This position must recognize a problem and exercise good judgment on what course of action is needed to resolve the issue. Must work as a team player to execute a large number of incoming daily invoices meeting scheduled payment terms.
What you'll do in this role:
- Drive continuous improvement by examining existing processes and technologies.
- Work with cross functional teams on the development of solutions in the areas of supplier invoice submission and entry, invoice to receipt reconciliation process and supplier statement agreements.
- Identify, analyze and work with appropriate parties to resolve system or process issues.
- Work together with Procurement Supply Chain, Manufacturing sites, internal Finance teams to resolve invoice issues and to ensure accounts payable processes are being executed in a responsive, timely and accurate way that also supports the overall goals of the department and the company.
- Performs accounts payable activities including: Obtaining appropriate approvals, 3-way matching, parking/posting a daily average of 120 invoices within SAP and Markview entry queues. This includes multiple types of invoices (Direct Goods, Indirect Services, Freight, Utilities and Finished Goods)
- Execute monthly supplier statement reconciliations ensuring all liabilities are recorded and discrepancies are corrected.
- Engage in verbal and written communication with suppliers to resolve upcoming or past due liabilities.
- Monitor and audit parked documents, finalizing posting and agreed terms are being satisfied according to the purchasing contract.
- Collect and publish variations by supplier to drive common processes and learning within the team.
- Compose training materials and direct training sessions for existing and new associates.
- Participate in and execute special projects in areas such as metric reporting, vendor master and supplier questions, audit requests, and Sarbanse-oxley requirements.
- Ensure that work is being prioritized and handled appropriately, while simultaneously focusing on continuous improvement initiatives and projects related to supplier invoicing, receipt resolution and compliance of procurement terms.
- Determining the appropriate process or course of action to follow for all types of invoices, including inbound freight, outbound freight, direct materials, finished goods, utilities, services and non p.o. invoices.
- Supporting and handling requests for over 30 Growing Media plants, 80+ SLS locations, 5 large manufacturing facilities.
What you'll need to be successful:
- BS in Business Administration desirable.
- Minimum, Associates Degree (coursework in auditing and intermediate accounting).
- 2-3 years of Accounts Payable experience
- Experience in a high volume environment supporting multiple locations
- 3 way invoice matching – preferably in a manufacturing environment
- Full cycle accounts payable involving purchase orders and inventory receipts
- General business processes – Accounts Payable, procurement, general ledger and use tax.
- Specific knowledge of full cycle accounts payable involving purchase orders and inventory receipts
- Knowledge of ERP data processing systems
- Familiar with terms of payment and disbursement types (ach, wires, checks etc)
- Superior analytical and troubleshooting skills.
- Professional presence with excellent customer service skills in order to become the resource to vendors and associates.
- The ability to multi-task and good organizational skills suited for dealing with a number of cross-functional areas
- Desired ability to use SAP
- Strong PC skills; ability to use Microsoft Office suite.
- Prioritize work to meet deadlines.
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