Job description
The Accounts Payable Administrator is tasked with the administrative side of the accounts payable process. This includes setting up and maintaining vendor accounts, collaborating with vendors to resolve questions on payments, as well as processing vendor payment journals accurately and timely. The Accounts Payable Administrator is responsible for being a system administrator in the company’s expense reporting system (Chrome River) and working with employees regarding issues with their expense reports. This position is also responsible for administering corporate credit cards. The Accounts Payable Administrator will work with the Purchasing Department and employees in other areas of the company as needed to resolve accounts payable issues. The Accounts Payable Administrator is also responsible for posting journal entries related to accounts payable.
- Set up new vendors and maintain existing vendor accounts in the Company’s ERP system.
- Prepare vendor payment proposal journals and verify vendor banking instructions as needed.
- Manage travel advances.
- Manage the company’s expense reporting system (Chrome River) as the Systems Administrator.
- Administer corporate credit cards.
- Post journal entries related to accounts payable.
- Post month-end accruals.
- Work with the Company’s outside CPA firm to prepare 1099s for vendors annually.
- Assist with the annual financial statement audit, internal projects, and other tasks as needed.
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