The Accounts Payable Assistant will be responsible for processing vendor invoices for purchase orders and expenses. This position will also perform general office duties, such as filing, answering telephones, and handling routine correspondence.

Essential Job Duties:

• Processes vendor invoices for Purchase Orders and Expenses in a timely manner.
• Communicates and researches issues with external vendors as well as stockroom and purchasing department.
• Reconciles freight and vendor statements.
• Collects, sorts and distributes mail.
• Organizes office/copier supplies and reorders as needed.
• Greets visitors and determines whether they should be given access to specific individuals.
• Answers main switchboard and directs calls as appropriate.
• Provides administrative support to other departments, as time permits.
• Other duties as assigned.

Education and Experience:

• Minimum of two (2) years’ experience in Accounts Payable.
• Proficiency in MS Office products (MS Word, MS Excel and MS Outlook).
• Experience with SAP Concur or similar software preferred.

Knowledge:

• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Skills:

• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Speaking - Talking to others to convey information effectively.
• Time Management - Managing one's own time and the time of others.
• Service Orientation — Actively looking for ways to help people.

Abilities:

• Speech Clarity — The ability to speak clearly so others can understand you.
• Information Ordering – Ordering or arranging things.
• Near Vision - The ability to see details at close range (within a few feet of the observer).
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
• Written Comprehension - The ability to read and understand information and ideas presented in writing.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.

Physical Demand and Work Effort:

• Physical demands are light, consisting of sitting and using office equipment and computers.
• Work is performed in an office setting.
• Must be able to spend long hours on the computer entering data which requires attention to detail.
• Must be highly organized and able to multi-task.
• Compliance with company attendance standards.
• FLSA Status: Hourly, Non-exempt.

WHO IS FAIRBANKS SCALES INC.?

For more than 185 years, Fairbanks has manufactured and provided top-quality industrial weighing equipment and dependable service through a network of Fairbanks sales and service representatives and authorized distributors. Fairbanks continues to break new ground in scale design, setting the new standard in weighing equipment and systems engineering while meeting the special needs of our customers.

Fairbanks Scales provides equal employment opportunities (EEO) to all employees and applicants for employment.

EEO/M/F/D/V