Job description
IMPORTANT - Applications Must Be Submitted to this LINK -
https://immanuelumc.org/employment - copy and paste link into browser - click on correct job posting -
Immanuel UMC is a multisite church in Northern Kentucky. The Accounting Manager position is part of our administration and operations team. This position brings specialized education and financial expertise to help Immanuel accomplish our mission. The Accounting Manager reports directly to the Executive Minister and Administrator and is secondarily responsible to the Senior Pastor.
The Accounting Manager develops and maintains records in accordance with accounting principles while utilizing Practices, and procedures to ensure accurate and timely financial reporting per Generally Accepted Accounting Principles (GAAP) with oversight of general ledger accounts. The Accounting Manager will have a strong understanding of all accounting operations including financial reporting, accounts payable, and accounts receivable. Additionally, this position oversees the payroll function and ensures our employees are paid per church policies and within applicable legal statutes.
The Accounting Manager will effectively engage with and support staff in every church department and location. The Accounting Manager will clearly and concisely convey financial ideas to non-finance professionals in a manner that achieves the desired result.
In this role, a successful incumbent will understand the subtleties of accounting in a church context, have a servant's heart, and be committed to safeguarding our church's financial integrity.
PRIMARY JOB RESPONSIBILITIES:
- Donor Contribution Management:
- Manage Contribution through Church Management Software
- Enter annual pledges and maintain donor records
- Enter contributions
- Prepare and distribute quarterly giving statements and year-end statements
- Maintain online giving platform to include setting up accounts, forms, etc.
- Assist members with setting up online giving
- Income Control:
- Record daily, weekly, and monthly income in software (cash, checks, and online)
- Maintain accounts receivable for fee-based ministries (pre-schools)
- Prepare and distribute monthly statements for fee-based ministries (pre-schools)
- Complete collections for late fee-based ministry payments (pre-schools)
- Purchasing and Expense Control:
- Enter accounts payable into the software
- Verify the accuracy of accounts payable by contacting vendors when necessary
- Prepare accounts payable checks weekly and attach them to invoice for signing
- Move and process accounts payable online
- Mail accounts payable checks and scan documents to be placed into digital filing system
- Create and maintain vendor records including proof of insurance certificates
- Collect, post, and reconcile credit card accounts in accounting software and prepare monthly closing journal entries
- Assist with annual renewal of liability, worker’s compensation, and property/casualty insurance policies
- Bank Accounts and Financial Statements:
- Make bank deposits (in person and online)
- Prepare bank reconciliations monthly for all bank accounts
- Prepare monthly financial statements for monthly meetings
- Assist in the budget process by providing financial information as requested
- Enter budget into software
- Print periodic reports for committees and as requested
- Assist in annual reporting and audit
- Payroll Process:
- Prepare payroll for processing bi-weekly and bi-monthly
- Record electronic GL’s in QuickBooks
- Print and distribute reports
- Interactions:
- Maintain good relationships with accountants, bankers, brokers, and attorneys affiliated with Immanuel Church
- Interact positively with members of the congregation, parents of our fee-based programs, and others as may be required from day to day
- Attend weekly administrative and operations team meetings and monthly finance team meetings contributing to the success of each of these teams
- Church Scheduling and Room Reservation:
- Responsible for maintaining and coordinating the church calendar through scheduling of church events on multiple church sites including ministry events, fee-based ministries, and other event (Lakeside Park Camps and Boone Campus)
- Print and post a daily calendar throughout Lakeside Campus
- Refer to Use of Facilities Policy and Procedures regarding use of the facility
- Print a four week calendar for staff meetings
- Maintain conference room calendar for large planning
- Human Resources (HR):
- Maintain Paycor software
- Coordinate onboarding of new hires (background checks, I-9 verification, W-4, and state required documents, etc.)
- Other Duties:
- Record Church Council notes and provides needed information for monthly meetings
- Distribute daily mail
- Order supplies for office operations, food pantry, preschools, and other ministries as needed
- Volunteer recruitment for office operations
- All other duties as assigned by Executive Minister and Administrator or Senior Pastor
SPIRITUAL QUALIFICATIONS:
- Must be a growing Christian, deepening his/her personal relationship with Jesus Christ, as Savior and Lord, and modeling this faith relationship to others (1 Timothy 3:1-13). This must include a visible commitment to prayer, submission to the authority of Scripture, and dedication to living out the truth of God’s Word (2 Tim 3:16).
- Must have a calling from God to serve in the ministry of the local church.
- Desirable spiritual gifts: administration, service, helps, encouragement, faith, and leadership.
- Must be willing to support realization of the church’s vision, mission, core values, and biblical priorities.
COMPETENCIES AND TRAITS:
- Knowledgeable in areas of finance, general insurance liability, and Human Resources. Familiarity with budgets, P & L statements, and balance sheets. The ability to lead in these areas reflects best practices for churches and non-profits
- Ensure the integrity and business controls surrounding the documented system of accounting policies and procedures, including identifying and recommending updates
- Full understanding and operation of software including Windows, Excel, Word, Outlook, and QuickBooks
- Ability to learn new technologies, including Breeze (Church Database) and Vanco (Online Giving) or other database management software and programs necessary for efficient management of Immanuel Church data
- Must be a teachable, team player able to work positively and constructively with staff, lay leaders, and volunteers.
- Must respect the authority of the Senior Pastor and lay leaders of the church.
- Must handle conflict resolution with excellence (using the biblical model outlined in Matthew 18:15-17 as a guide).
- Must possess, and continually develop, strong interpersonal skills including oral and written communications.
- Must be a person who is a self-starter and strategic thinker, able to multi-task and work independently.
- Must be able to delegate and equip people to do projects related to finance needs.
- Must demonstrate emotional maturity, trustworthiness, confidentiality, and honesty.
- Must interact with others with kindness, congeniality, integrity, Christian love, and compassion.
EDUCATION AND EXPERIENCE:
- College degree preferably in finance, business administration, human resources, or another similar field
- Minimum of five (5) years working in accounting or applicable experience with a specific understanding of GAAP financial reporting
- Knowledge of or experience with nonprofit organizations (either paid or volunteer)
PHYSICAL DEMANDS:
- Stand or sit for prolonged periods of time
- Walk, bend, twist and kneel
- Climb up and down stairs
- Finger and hand dexterity sufficient to operate computer and office equipment
- Specific vision ability required by this job to include close, distance, color and peripheral vision; depth perception and the ability to adjust focus
- Occasionally lift and carry up to 20 pounds with or without assistance
- Transportation to & from work locations
WORK ENVIRONMENT:
- All work is completed in-person generally at the Lakeside Park Campus
- Days of hours of work are generally business hours Monday through Friday with occasional evenings or weekends as needed
This list is not all-inclusive and is intended to be a guideline. The Senior Pastor, Executive Minister and Administrator (and/or SPR/Finance/Trustees) may add to or modify as appropriate (items are not necessarily in order of importance).
All campuses function under the governance of Immanuel UMC. Each church is an established entity operating as a whole and a permanent part of the Immanuel UMC. Each maintains pre-determined alignment characteristics that uphold the Immanuel Church mission, (Make Disciples, Share Faith, and Serve Others), while also containing some contextualized characteristics to allow it to best reach its targeted local community.
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