Job description

Position Summary:

Manage Association payroll, Accounts Payable functions, General Accounting activities and Metro Office management.

Essential Functions:

• Payroll Functions: Manage and process accurate semi-monthly payroll, including garnishments, benefits and taxes consistent with federal and state wage & hour laws for an average of 600+ employees. Ensure the processing of payroll-related items for new hires, transfers, promotions and terminations is accurate and timely, including entering changes from payroll change notice forms, direct deposit forms and garnishments. HRIS system maintenance processes as needed. Supporting and coaching the branch staff on payroll procedures and best practices. Maintains payroll information, files, and records for the purpose of providing and up-to-date audit trail. Cut manual checks as needed. Responds to inquiries to various agencies (wage levies, etc.). Seeks to learn and use all relevant functions of the HRIS system to increase efficiency. Dayforce HCM experience a plus.
• A/P Accounting Activities: Serve as the Association Amazon contact, gathering approvals, GL account codes and entering into the accounting system. Process and reconcile petty cash and cash advance accounts. Maintain vehicle list and coordinate DMV registrations. Process Independent Contractor Agreement paperwork, as well as various other contracts and W-9s, and maintain the approved vendor list. Supports the A/P Clerk - Inputs, processes and researches the payables in the AP computer system and verifies the documentation provided and reconciles vendor statements and accounts. Maintain accounts payable information, files and records for the purpose of providing an up-to-date audit trail. Complete other accounting duties as assigned. DAXKO Accounting experience a plus.
• Benefit Reconciliations: Reconcile the benefits deducted from Employees pay checks compared to the carrier invoices and prepare the monthly journal entry for proper amounts charged to each cost center.
• Office Manager: Serve as general office manager for the Metropolitan office; ordering office supplies, machine repair coordination, coordinating office equipment leases for the Association. Assist Metropolitan staff with special projects.
• Attend all staff meetings, trainings and other YMCA functions as required by Supervisor.
• Maintain open lines of communication with participants, staff and supervisor.
• Perform other duties as assigned.

YMCA Competencies (Leader):

Mission and Community Oriented: Accepts and demonstrates YMCA values. Works effectively with people of different backgrounds, abilities, opinions and perceptions. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them.

People Oriented: Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Builds rapport and relates well to others. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Results Oriented: Strives to meet or exceed goals and deliver a high-value experience for members. Embraces new approaches and discovers ideas to create a better member experience. Makes sound judgments, and transfers learning from one situation to another.

Establishes goals, clarifies tasks, plans work and actively participates in meetings. Supports fundraising. Follows budgeting policies and procedures, and reports all financial irregularities immediately.

Personal Development Oriented: Accurately assesses personal feelings, strengths

and limitations and how they impact relationships. Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process.

Qualifications:

• Bachelors in accounting or other related field. Experience can substitute for a degree.
• Minimum of 2 years accounting experience preferred.
• General understanding of accounting, payroll functions, office systems, and procedures. Understanding of general ledger fund accounting and internal controls or ability to learn required. Detail oriented and the ability to handle multiple tasks; ability to prioritize work schedule to meet daily deadlines; excellent organizational and interpersonal skills.
• 10 key by touch.
• Strong knowledge of MS Office products including Excel, Word, and Outlook.
• Criminal Clearance: Including Fingerprints and background clearance.
• Negative TB Test.
• Must attend a new employee orientation within the first 90 days of employment.

Working Conditions:

Environmental Factors: Indoor and outdoor facilities (e.g. kitchen and recreational sites); exposure to heat, cold, potentially hazardous chemicals, toxic materials; work on slippery or uneven surfaces. Noise level is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stoop, bend, kneel, crouch, talk, hear, stand, walk, sit, and reach with hands and arms. The employee must occasionally lift, push, pull, and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Long Beach, CA 90807: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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