Mary’s Place provides safe and inclusive shelter and services for women, children and families on their journey out of homelessness. We operate a women’s day center and several 24x7 family centers/shelters in King County. We serve hundreds of families–moms, dads, and children – providing a safe place for them to be inside and together at night, along with food, showers, clothing, and access to housing and employment resources. We believe that no one’s child should sleep outside.

Valuing diversity and championing equity are core values at Mary’s Place. Mary’s Place is an equal opportunity employer with a culturally diverse work environment and a commitment to social justice.

We are seeking an Accounting Clerk to be responsible for a variety of daily, weekly, and monthly accounting duties for Mary’s Place. Specifically, this position supports general payment operations of both the Direct Client Assistance (DCA) program as well as payments for general operational expenses for our sites, employee reimbursements and corporate credit card charges incurred by staff. The Accounting Clerk interacts frequently with staff from our Housing, Outreach, and Prevention/Stability programs, and also communicates with external vendors about issues related to invoicing, payments and required documentation.

This position reports to the Accounts Payable Manager and does not supervise other staff. It is a full-time position under the Accounts Payable umbrella of the Finance team with an hourly wage starting at $28 per hour, DOE.

This position is hybrid in nature and requires both remote and on-site work located at our administrative offices (the “Hub”) in South Lake Union (remote for two days per week after training). A flexible work schedule may be considered, subject to specific needs and provided standing deadlines are met. Although rare, this position may require occasional work on nights and weekends.

Requirements

Accounts Payable (AP): Responsible for the AP accounting activity for all payments requested and approved by Mary’s Place management/leadership. May support other AP functions as needed.

• Receive and review DCA payment requests through Agency (operational software), ensuring that proper back-up documentation, approvals, and coding have been provided for each request.
• Monitor funding source balances and requirements. Review coding and ensure that payments meet the required fund restriction.
• Maintain vendor files, including valid W-9 forms. Assist with vendor account reconciliation and annual 1099 filing preparation.
• Use QuickBooks Online and Bill.com to set up vendors, process journal entries, and prepare checks. Ensure high level of accuracy in general ledgers. Audit and reconcile invoices as requested.
• Manage flow of paperwork for all payments. Ensure prompt routing of checks and back-up for review and signing. Distribute payments and file back-up documentation according to department procedures.
• Communicate with vendors and Mary’s Place staff to research and resolve open items, including coding and compliance with grants and contracts.
• Adhere to all Finance Team processes and protocols; contribute information to streamline processes, improve efficiency, and provide excellent service to internal and external contacts.
• Manage Petty Cash fund and provide monthly reconciliation.
• Responsible for processing remote bank deposits of donation and refund checks and providing back-up documentation.

Support for Outcomes Evaluation: Assist Finance and Development staff in adhering to grant and contract terms and conditions for all awards related to DCA payments.

• Ensure compliance with restrictions and reporting on outcome achievements.
• Pull data reports by funding source, track balances, and communicate to cross-functional team remaining balance to be used and by what date.
• Ensure that no DCA funding source is left unspent at the end of the contract period.

Other Duties:

• Provide back-up support to AP Manager.
• Sort, Stamp, and distribute incoming mail for the Finance team.
• Perform other operation support as needing, including copying, filing, maintaining logs, ordering and organizing supplies for the Finance team, etc.

Qualifications/Skills:

• High School graduate or equivalent GED required. Two-year degree in accounting from a postsecondary institution is preferred but not required.
• Minimum two years' work experience in an administrative or business function is required. Experience with grants and not-for-profit organizations is desired.
• Experience supporting multiple teams or projects is highly desired.
• Familiarity with accounting principles and general bookkeeping is required. Experience with accounts payable, payroll, and/or employee expense reporting is highly desired.
• Prior experience using QuickBooks Online, Bill.com, Divvy, SAP Concur or comparable accounting software is highly desired.
• Must have strong personal computer skills, especially Microsoft Office: Word, Outlook, Excel. Familiarity with PowerPoint, SharePoint and Microsoft Teams is helpful but not required.
• Must be able to proficiently speak, read, write, and understand English. Ability to proficiently speak and understand other languages, especially Amharic, Tigrigna, Oromo, French, Spanish or Marshallese is a plus.
• Must be able to pass criminal background check.

In addition to meeting above requirements, the person in this role must demonstrate the following:

• Exhibits compassion and empathy and works well with women, children, and families from all ethnic, social, economic, and sexual orientation backgrounds
• Strong understanding of commitment to the Mary’s Place mission of empowering homeless women, children, and families
• Trustworthiness, confidentiality, and respect when handling sensitive, personally identifiable, and/or financial information
• High level of personal accountability, attention to detail, and accuracy in work
• Uses good judgement, able to work independently, a self-starter asking for help and guidance when appropriate
• Proven ability to form positive relationships with clients, vendors, volunteers, and donors
• Must be able to multi-task and shift priorities as required
• Ability to work successfully in a collaborative, team-oriented organization
• Experience working with city and county housing and homeless related resources preferred

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk and hear.
• The employee is frequently required to stand, walk, use hands to finger, handle, or feel, type, and reach with hands and arms; and requires the ability to occasionally push, pull, lift and/or carry supplies up to 25 pounds.
• Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required.
• Travel to program sites and meetings outside the office and around the county are necessary.
• Efforts like attention to detail, interacting with others in-person and through email, using critical thinking skills to strategize, develop and implement business plans, create and edit documents, listen and participate verbally at meetings.

In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. Mary’s Place will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship to Mary’s Place would result.

Details

In addition, Mary's Place offers the following benefits to full-time staff:

• Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates
• Basic Life Insurance of $50,000 at no cost to employee; option to buy up for additional coverage
• 403(b) plan with a 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for the match after first year of employment.
• Unlimited use ORCA pass for a small deduction per pay period
• 10 days paid time off (PTO) each calendar year (accrued by pay period)
• 10 days of sick time each calendar year (accrued by pay period)
• 10 days of flexible floating holidays each calendar year (accrued 40 hours on January 1st and 40 hours on July 1st). Prorated based on date of hire for first year of employment.
• Employee Assistance Program
• Monthly $35 reimbursement for cell phone usage.

Mary’s Place is an Equal Opportunity Employer.