Job description

Position Summary:

The selected candidate will report to the Controller and supports the company mission by providing accounting services in areas to include financial statement preparation, invoice preparation and submission, routine and special purpose reporting, account analysis and reconciliation, variance analysis, and maintaining historical records. Duties may include procedural tasks as well as special project initiatives.

Essential Duties/Responsibilities (may include, but are not limited to):

• Complete time sensitive tasks.
• Manage and process timesheet corrections and time reconciliation for all Craft Client Employees and Sub-contractors exports.
• Execute timekeeping reporting for payroll processing and reconciliations.
• Respond to phone calls and e-mails on payroll and timekeeping related questions.
• Timekeeper organization skills to complete weekly tasks to ensure correct pay and filing for 50 plus craft workers and 450 plus client and various Sub-contractors.
• Assist employees with questions on timesheet corrections, leave balances, sick and PTO payouts and various other inquires on questions and concerns.
• Assist employees and the team in researching payroll questions and discrepancies. For example, explaining Gross to Net calculation to an employee which would require a thorough understanding of pay components.
• Apply knowledge of Client payroll policies, collective bargaining agreements, and federal and state regulations to ensure timely and accurate payroll processing.
• Work continuously and accurately with figures; perform arithmetic operations such as addition, subtraction, multiplication, or division; accurately compare and transcribe figures with attention to detail, under strict deadlines.
• Assist Payroll Lead Accountant with various tasks relating to payroll and accruals.
• Demonstrate awareness of importance of confidentiality and requirements surrounding personally identifiable information (PII).
• Union Invoicing for Dues and Fringe Benefits.
• Process weekly leave accruals and track discrepancies.
• Closed supervision and training Union Liaisons.
• Month-end, year-end, fiscal year-end duties and check lists to include auditing requests and requirements.
• Cross train with Payroll Clerks on ADP, benefits, new hires and additional duties.
• Under supervision, performs basic accounting duties, which may include checking, verifying, posting journal entries, and maintaining general ledgers and vouchers

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Minimum Qualifications (Knowledge, Skills, Abilities):

Ability to learn and apply basic clerical skills in accounting while helping more senior staff complete routine tasks.

• Previous general payroll processing experience.
• Knowledge and experience with state, federal and Internal Revenue Service (IRS) regulations, as well as year-end payroll reporting requirements.
• Knowledge of payroll activities and functions regulated by federal and state laws, Generally Accepted Accounting Principles (GAAP) and Cost Accounting Standards (CAS).
• Ability to perform simple and repetitive duties and tasks while referring questions and problems to higher levels.
• Ability to work from detailed oral and written instructions.
• Demonstrated proficient use of computer software applications such as Deltek Cost Point T&E, Cognos reporting, ADP, time and attendance software, Microsoft Office and E-mail; must have demonstrated working knowledge in Word, Excel, and Outlook.
• Ability to conduct research in accounting and payroll processes and offer ideas for continuous improvement and taking action to implement solutions.
• Demonstrated knowledge and experience researching, gathering, analyzing data, summarizing results, resolving problems and issues, both independently and as a team member
• Demonstrated ability to work independently while maintaining excellent organization and prioritization with proven ability to follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
• Proven ability in effectively working within a team environment and interacting and networking with all levels of internal and external personnel and customers.
• Self-driven, accountable for individual learning and understanding of financial policies, processes, and concepts while obtaining some mentoring from group staff.
• Excellent verbal and written communication skills; excellent interpersonal skills with demonstrated ability to work effectively both in a team environment and individually. Communication skills to contact and interact with team members, customers, supervisors, foremen, workers and managers on a daily basis by means of communication telephone, e-mail, verbal and written. Work with them until the issue is understood and resolved.

Education and Experience Required:

Position requires a Bachelors' degree in Accounting, Finance, Business Administration, or a related field and 2 years of related financial experience.

Education Equivalency: 2 years of relevant experience for 1 year of college.

CPP, Certified Payroll Professional, desired.

Government related financial experience, including Cost Accounting Standards and FAR/DFARs knowledge, desired.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Los Alamos, NM: Reliably commute or planning to relocate before starting work (Required)

Experience:

• GAAP: 2 years (Preferred)

Work Location: One location

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