Job description

Job Title - Accounts Payable Rep I

Location - 1 Albion Rd, Lincoln, RI 02865

Pay rate - $16 to $17/hr. on W2

Job Description:

Position Purpose:

Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.

Tasks:

· Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely.

· Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support.

· Correct any error noted to ensure accuracy of payment.

· Data input vendor invoices, debit, and credit memos manually and in upload. Edit batches for accuracy and completeness, release approve batches to post to AP.

· Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment.

· Prepare checks for mailing and overnight delivery.

· Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to supplier.

· Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.

· Performs other relevant job duties as required.

Requirements:

Education/ Certifications: (Required & Preferred)

· High school graduate

· Any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties.

· Associate degree in accounting or relevant work experience which demonstrates the knowledge, skills, and abilities to perform duties.

Experience:

· One year of experience in Accounts Payable processing

· Multiple Systems experience helpful.

Knowledge:

• Basic understanding of accounting, reconciliations, and Accounts Payable functions

• Additional training in bookkeeping concepts and procedures preferred

• Working knowledge of MS Office Suite (Outlook and Excel Required)

Skills/ Abilities:

· Strong administrative skills including attention to detail, organization.

· Ability to communicate well verbally and in writing with internal departments, vendors, and customers.

· Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly.

· Self-starter who takes initiative

· Ability to maintain a high degree of confidentiality.

Job Types: Full-time, Contract

Pay: $16.00 - $17.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Lincoln, RI 02865: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounts payable: 2 years (Required)
• Accounting: 2 years (Required)
• Account reconciliation: 2 years (Required)
• Bookkeeping: 2 years (Required)
• reconciliation: 2 years (Required)
• MS Office: 2 years (Preferred)
• Microsoft Excel: 2 years (Required)

Work Location: In person

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