The Accounting Court Clerk position is responsible for performing complex accounting clerical activities, recording financial information, and record keeping in an automated case management system, in a Court within the Missouri State Court System.

• Work involves assisting with the maintenance and implementation of an accounting system which provides for the safeguarding of funds paid into the Court Registry for civil, criminal, and probate cases
• Work involves performing complex accounting clerical activities in the Accounting Unclaimed Property and Reviews Section of a large centralized Court
• Work involves compliance with established accounting practices and internal controls, that includes segregating duties of clerks, sufficiently to provide internal control, compliance with supervisory reviews of accounting processes to ensure uniformity and accuracy of accounting records, and coordination of related accounting activities within the Accounting and Fiscal Office
• Work involves assisting with maintaining accounting systems for cash receipts, accounts receivables, cash disbursements, and unclaimed property reporting with a high degree of activity, for civil, criminal, and probate cases
• Work involves reconciling financial information and preparing daily, monthly, and ad hoc reports, using the state mandated case management system and reports, Excel, Word, and email
• Work involves responsibility for varied and full functioning bookkeeping and clerical work for the accurate accounting of Court funds on civil, criminal and probate cases which may require the application of judgment and the application of statutes, accounting policies, and regulations. Work is reviewed by a supervisor
• Work may require interaction with the public providing exceptional customer service to both external and internal customers

• Performs accounting duties in reviewing monies on civil, criminal, and probate cases, and prepares daily and monthly financial reports
• Performs complex accounting clerical activities in the Unclaimed Property and Reviews Section for recording financial information and record keeping, in an automated case management system, for accurately recording cash receipts, cash disbursements, unclaimed property, owner notification, and reporting of funds paid on civil, criminal, and probate cases pursuant to statutes, Court Order, and established accounting policies, procedures, Court accounting best practices, and internal controls
• Assists with performing a variety of monthly and annual State and Court mandated accounting reviews for open items, outstanding checks, and unclaimed property reporting on civil, criminal, and probate cases
• Enters approved adjustments to financial transactions recorded on civil, criminal, and probate cases pursuant to statutes, Court Order, and established accounting policies, procedures, Court accounting best practices, and internal controls
• Engages directly in the most difficult tasks to ensure compliance with mandatory department accounting best practices and refers difficult matters to supervisor
• Maintains required case accounting files for accuracy of Court financial records, and may participate in financial audit activities
• Prepares notification to the appropriate party on a case for the collection of court costs due as a result of bad checks and e-filing returned items, and takes additional collection action, as necessary
• May prepare deposit information for transmittal to financial institutions
• May assist with preparing forms and procedure manuals as authorized or used by the Court
• Assist with on-the-job training for new staff
• Interacts with the public in a timely and courteous manner
• Performs related work as required

MINIMUM EDUCATION AND EXPERIENCE:

Minimum Qualifications:

(Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):
• High School diploma or recognized equivalent.
• One year of varied administrative experience performing a wide range of technical office duties
• Basic knowledge of accounting principles and practices and financial procedures.
• Basic knowledge of Court procedures and policies, legal documents, laws and legal factors pertaining to the Court beneficial.
• Basic knowledge of organization operations, functions and scope of authority of the Court beneficial.
• Skills in the operation of word processing and spreadsheet applications.
• Knowledge of modern office practices and procedures and familiarization and skill in the use of standard office equipment including automated accounting systems.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with department policies and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
• Ability to work with a minimum of supervision and follow oral and written instructions.
• Requires strong time management and organization skills with the ability to be detail oriented.

SPECIAL REQUIREMENTS:

• Must submit to and pass criminal background check as prescribed by Courts.
• Employees in this position are subject to reasonable suspicion testing for illegal drug use.