Church World Service, Inc.

Position Title: Manager, Finance and Accounting

Reports To: Senior Director, Program Finance

Grade: 8

o Bargaining Unit þ Non-Bargaining Unit

Primary Purpose:

The Manager of Finance and Accounting will monitor accounting and compliance staff and collaborate closely with program, local office, finance, and other staff to ensure compliance with CWS grant management process and policies, generally accepted accounting principles, and other legal and organizational requirements. The position will participate in continuous improvement and support best practices in financial processes, post-aware financial monitoring, budget reporting, and compliance.

Essential Duties:

Financial Monitoring and Coordination

• Develop an in-depth understanding of CWS programs, particularly funding requirements, and restrictions.
• Develop tools to evaluate, monitor, and report on program expenditure and budget variances as they relate to grants.
• Coordinate, and provide analysis to grant teams for the annual budget and forecast process.
• Support the annual organizational audit and periodic audits and monitoring of various grants.
• Manages the accounting and financial functions in, and for the regional, country, local, and program offices.
• Reconciles and ensures expenses are allocated appropriately to programs, including payroll, credit cards, payables, and other expenses).
• Performs reconciliation of bank accounts, cash flow, revenue and expense statement, and statement of financial position for and with regional, local, program, and country offices.
• Manage annual renewal and reporting for line of credit.
• Ensure compliance with internal control procedures.

General Ledger Accounting

• Responsible for managing the financials for the program offices working with regional, local, country, and program finance staff.
• Oversees the review, approval, and financial closing in line with CWS policies, grant agreements, and internal protocols.
• Manage the organization’s day-to-day accounting tasks, account analysis, and month-end closing activities, with the goal of producing accurate financial statements with variance analysis, while adhering to appropriate internal controls and meeting deadlines.
• Complete month-end, quarter-end, and year-end close-out procedures, including reviewing and validating general ledger activity, preparing journal entries, and completing account reconciliations and roll forward schedules. Prepare monthly consolidated financial statements and other financial reports for Executive Leadership Team and Board of Directors, as directed by the Chief Financial Officer.

Financial Operations

• Oversee accounts receivable, accounts payable, and reconciliations of bank, credit cards, and investment accounts.
• Maintain accounts receivable ledger and support the tracking and collection of funds as needed.
• Monitor daily cash balances and inform Chief Financial Officer of cash flow issues in a timely manner.
• Review AP reports and general ledger detail for coding discrepancies and propose re-classes as needed.
• Allocate Administration and Facilities expenses per Cost Allocation Plan (CAP).
• Assist with analyzing and researching income statement and balance sheet fluctuations and provide commentary for management reporting.
• Keep accounting policies and procedures up to date and in compliance with current GAAP standards, updates, new FASB’s, and other relevant pronouncements, as well as any government grant or lender requirements.
• Support preparation of external audit and tax filings by analyzing and scheduling general ledger accounts and providing information for auditors.
• Oversee accounting of in-kind donations for annual audit.
• Performs other duties as assigned.

Payroll Allocation, Time Card Compliance and Analysis

• Oversee the allocation of payroll hours which includes applying costs and hours to locations, cost centers, grants and funders as applicable.
• Proactively run reports comparing line items in monthly Financial Status Reports (FSR’s) and assessing variances between budget and actual amounts.
• Ensure time cards are updated and maintained accurately in accordance with CWS grant management process and policies.

Qualifications:

Education:

Experience:

• Five or more years of experience in accounting or finance, preferably in an NGO, foundation, or USG with heavy concentration on budgeting, accounting, financial management, grant submissions and post-aware monitoring and reporting.
• Solid background and understanding of accounting/financial management principles.
• Excellent critical thinking and project management skills.
• Good interpersonal and communication skills.
• Ability to understand and interpret financial reports, analyze financial data for monitoring adherence to CWS and funder-specified guidelines.
• Flexibility, patience, and the ability to work productively in a team environment and independently.
• Excellent computer skills, preferably Microsoft Office® (Word, Excel, and Outlook in particular).
• Intermediate to advanced skills with Business Intelligence Systems, Data Analytics, or Financial Planning and Analysis Systems and their implementations.
• Demonstrated experience in standard accounting software.
• Attentiveness to detail and accuracy in budgeting, accounting, reporting, and writing.
• Ability to act with sensitivity and discretion while working with highly confidential information.
• Experience in managing people.