Great Lakes Inter-Tribal Council is a non-profit organization formed by the Native American Tribes of Wisconsin. We serve all WI tribes by providing administration of grant-funded programs either directly or with sub grants. Programs range from Child and Maternal services to Education to Disability and Elder benefits. Our Mission is: To Enhance the lives of all Native American People.

Part-Time Administrative Assistant Tribal PREP & SRAE

Position Summary:

Provide administrative and fiscal assistance to the Director. Assist the Director and staff by managing and

supporting program budgetary and administrative activities. Develop, implement, and maintain budget,

financial procedures, and financial files. This individual is expected to be the coordinator of all

clerical/administrative/fiscal duties for the department. Daily attendance is an essential function of this position.

Principal Duties and Responsibilities:

• Review and voucher department invoices and staff travel reimbursements before sending to accounting for
• Perform general administrative and reporting functions. Manage all program budgets, assuring that expenses are appropriately distributed and/or covered. Process vouchers for
• Manage completion of travel forms, purchase orders and disbursement
• Assure that the accounting reporting requirements to grant, and contract sources, are
• Discuss year-to-date expense vs. budget reports for grants and contracts with the Director and appropriate
• Draft budgets, budget modifications and prepare federal forms for grant submission and continuation applications. Monitor monthly budget
• Assist Director in meeting standards and reporting requirements imposed by agencies and coordinate with staff to assure that administrative activities are in
• Coordinate all clerical and administrative duties within the
• Assist with routine correspondence, updating program mailing lists, organizing, and maintaining file system, assemble reports, publications, and training
• Arrange conferences and meetings including scheduling, coordinating, and confirming meeting locations, accommodations, travel arrangements, notification of staff and other
• Assist with travel arrangements for department staff including travel
• Assure coordination of office supplies, office equipment maintenance, and IT equipment

Additional Duties and Responsibilities:

• Engage in networking activities to ensure awareness of services
• Assure that all services are delivered in a culturally sensitive
• Participate on various committees outside and within the organization as deemed necessary and appropriate to the position and
• Attend all training sessions and meetings as
• Perform other duties as assigned and necessary to fulfill the responsibilities of this

This position is a part-time hourly position working at the main site in Lac Du Flambeau, WI. This is not a remote position. The starting wage for this position is $17.00 - $19.00 per hour based on experience, with no benefits included. Work is performed mainly in an office environment with minimal exposure to injury. The employee must frequently lift and/or move up to 15-20 pounds. Office hours are between 8:00 AM – 4:30 PM Monday through Friday and the position will average 20 -25 hours per week. There will be some variation in work hours due to travel, special projects, deadlines, and other concerns. Background check and drug screen are required before employment.

Qualifications:

Any equivalent combination of experience and education that would provide the required knowledge and abilities is qualifying. Required: Associate degree with a business or financial focus with at least three years of prior office management experience. Acceptable experience substitution includes five or more years of increasingly responsible experience in account maintenance or financial recordkeeping. Individual must possess: excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-motivation skills; work effectively under pressure and be flexible; ability to build positive work relationships with internal and external customers; ability to interact professionally with a wide variety of people; ability to interpret complex written material; basic math skills; be an independent worker; and maintain effective working relationships. Must be able to utilize a PC computer, keyboard, mouse, telephone, fax, office copier and printer for word processing, spreadsheet, e-mail, internet access, and other specific applications. Must possess valid driver’s license and/or reliable transportation with adequate insurance and ability to travel.

**Only the most qualified applicants will be contacted for an interview.

Great Lakes Inter-Tribal Council (GLITC) is an equal opportunity employer that applies Native American Preference as defined in Section 703(i) of the Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e-2(i). Consistent with the referenced Native American Preference, it is the policy of GLITC to provide employment, compensation, and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538 or phone (715) 588-1069 or (800) 872-7207. Drug Testing required before hire and random thereafter.

This position is open until filled.