• 2109471

Sr. Administrative Assistant

Division of Allergy, Pulmonary and Critical Care Medicine

This individual will serve in an important administrative support role, often being the professional face of our research program. The person in this position will report to and work directly with the center director, but will be required to interface will multiple individuals on the research team. Dr. Hartert’s Lab is seeking to identify causal risk factors for asthma, understand their mechanism of action, and develop and test primary and secondary prevention strategies for asthma and allergic diseases

General expectations

• Serve as the administrative face of our program
• Show professionalism in interfacing with center members and external collaborators
• Must have outstanding organization skills, attention to detail, precision, and able to multi-task
• Must be able to effectively work in a team environment
• Excellent writing and editing skills

Specific tasks and skills

• Manage scheduling of meetings and calendar management in an efficient and organized manner, creating as little work for others as possible
• Respond promptly to inquiries and emails.
• Communicate with and fully plan visiting professor itineraries
• Manage my professional domestic and international travel
• Maintain, update and edit NIH biosketches and my CV
• Develop graphics and powerpoint slides
• Oversee research participant compensation and auditing, working with a designated research team member
• Participate in marketing initiatives for the Center, compiling quarterly website updates and maintaining list of updates
• Assist with proof-reading and placing letters of support and recommendation on letterhead with signature and sending to designated person
• Maintain reference databases and linking and proofreading the linked references in manuscripts and grants
• Maintain updated list of center members and collaborators for the website and acknowledgements section of manuscripts and talk slides
• Be knowledgeable about space availability and allocation, how we get computers and phones for team members and how to troubleshoot space issues
• Submit Concur expenses
• Create and update Center for Asthma Research documents
• Work with marketing firms on quotes and place orders

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

• Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.

• Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

• The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.

• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

• Magnet Recognition Program: Received our third consecutive Magnet designations.

• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

• Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality

High School Diploma or GED (or equivalent experience) and 4 years relevant experience

Physical Requirements/Strengths needed & Physical Demands:

• Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time.

Movement

• Occasional: Standing: Remaining on one's feet without moving.
• Occasional: Walking: Moving about on foot.
• Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
• Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
• Occasional: Push/Pull: Exerting force to move objects away from or toward.
• Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
• Frequent: Sitting: Remaining in seated position
• Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.
• Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
• Frequent: Bimanual Dexterity: Requiring the use of both hands.

Sensory

• Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
• Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
• Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
• Continuous: Smell: Ability to detect and identify odors.

Environmental Conditions

• Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.

INDTB

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