Senior Quality Assurance Reviewer (SQAR) ? Invoice Processing Support
Full Time
Bethesda, MD 20817
Posted
Job description
OLS Invoice Processing job description – SQAR (a) Responsibilities/Duties. Provides and oversees the reviewing, processing and archiving OLS invoices of contractors used by the Civil Division of DOJ, under the guidance of the QA Manager. Performs QA reviews for assigned workload. Reviews work performed by other Reviewers and supervises the Quality Assurance Clerk.Calculates, analyzes and records results of QA process. Assigns, monitors workflow, priorities, quality, and timeliness of deliverables. Develops written procedures. Interact with select DOJ billing personnel and DOJ Case Managers.
Roles and Responsibilities: • Receive and distribute DOJ invoices to Invoicing Team. • Process DOJ invoices for support provided on active litigation cases. • Prepare correspondence notifications to vendors. • Draft weekly report for OLS Case Managers.
- Draft and distribute monthly invoice database report to vendors. • Notify vendors on invoice returns and failures. • Communicate invoice updates between case managers, accounting department, and vendors. • Monitor team pipeline and deadlines.
- Provide administrative assistance to Litigation Support Specialist. • Prepare & approve invoices for accounting. • Separate invoice approved top sheets from narrative detail sheets. • Sort invoices by case manager, vendor and POP date.
- Create roster sheet listing invoices forwarded for payment. • Create application invoice barcode taps to invoice FPR sheets • File copies in OLS filing system. • Prepare invoices for distribution to case managers o Sorts invoices by case manager o Stamps and dates cover and backup invoice copies o Distributes invoices to case managers o Scans invoice approved signature front sheets • Prepare approved invoices by case managers for payment. • Load and rename scanned invoice PDF top sheets onto DOJ network.
- Create hard invoice copy for filing. • Update invoice status/filing system for Cover and Back Up invoices in BOX. • Download backup invoices from BOX. • Box up paper invoices which have been scanned on DOJ invoice database.
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