Job description
An employee in this class is responsible for the purchase of specialized and technical material and equipment within a central purchasing operation. Work differs from that of Purchasing Agent in that this class requires knowledge of technical material and equipment and involves more decision making. Supervision may be exercised over purchasing staff members. Performance is reviewed by an administrative supervisor to ensure conformance to established policies and procedures.
Does related work as required.
Does related work as required.
Key Elements Of The Role:
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Receives and reviews purchase requisitions; notifies divisions or departments of adjustments and explains purchase procedures;
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Reviews and revises purchasing specifications; examines samples submitted to determine compliance with specifications; suggests substitute items when desirable;
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Develops commercial approach for bid strategy and risk mitigation;
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Pre-qualifies potential bidders, as needed;
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Identifies and develops “Key Performance Indicators (KPIs) to better manage supplier performance and compliance to County contracts;
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Negotiates favorable commercial contract terms;
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Analyzes market conditions and consults trade journals, catalogues, directories and other technical material with respect to market and price conditions;
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Interviews and corresponds with vendors, business representatives and contractors; develops lists of prospective bidders; obtains competitive bids or quotations from vendors; tabulates and analyzes bids to determine lowest and best bidders; prepares and places purchase orders; maintains files of vendors to whom bids have been sent and records bids;
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May supervise clerical personnel engaged in the preparation of specifications and distribution of information to sales representatives and prospective vendors;
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May supervise Purchasing Agents and advise them on difficult problems as they arise.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
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Thorough knowledge of large-scale purchasing methods and procedures, including the writing of specifications for a variety of specialized technical material and equipment;
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Thorough knowledge of County purchasing laws, regulations and procedures;
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Thorough knowledge of the sources, prices, market factors and product characteristics applicable to the needs of the County government;
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Proficient and organized keeping of accurate and systematic procurement records;
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Ability to obtain and interpret market prices and trends and to use this information effectively;
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Ability to establish and maintain effective working relationships with co-workers, vendors and department officials;
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Ability to supervise in a manner conducive to full performance and high morale;
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Excellent verbal and written communications
Target Salary Range: $58,647 - $77,152
- This position does not offer relocation assistance at this time
**Sponsorship is not available for this role
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Either:
(a) Graduation from a college with federally-authorized accreditation or registration by NY State with a Bachelor's Degree, and four (4) years of experience in large-scale purchasing, marketing or buying for a commercial, industrial or government enterprise or agency; or,
(b) Graduation from a standard senior high school or possession of a high school equivalency diploma and eight (8) years of experience in large-scale purchasing, marketing or buying for a commercial, industrial or government enterprise or agency; or,
(c) An equivalent combination of education and experience as defined by the limits of
(a) and (b).
PROMOTIONAL
One (1) year of permanent competitive status as a Purchasing Agent.
This Role Is A Provisional Appointment
A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position. In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question. The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position. Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates.
Suffolk County’s Commitment to Diversity, Inclusion & Equity:
- Our focus is to promote, support, and implement the County-wide diversity and inclusion strategic plan.
- We achieve results in all our responsibilities through the use of diversity and inclusion best practices.
- We maintain a familiarity with Diversity & Inclusion trends and best practices.
Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
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