Position Overview

The Illinois Department of Corrections is seeking an energetic and dedicated individual to serve as an Office Coordinator performing paraprofessional duties for the Educational Facility Administrator in the Office of Adult Education and Vocational Programming. The successful candidate will prepare technical education reports and contractual agreements. Additionally, the person selected for this position will utilize various software applications to input/maintain information required by legislation. Moreover, this position will function with a wide latitude of independence in communicating and complying with OAVES educational and institutional policies and procedures. If interested in this exciting opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.

Job Responsibilities

• As an administrative secretary to the Educational Facility Administrator, provides office support functions in preparation of technical educational reports.
• Conducts special projects/studies and gathers data.
• Provides guidance and direction to individuals in custody and contractual clerical support staff.
• Prepares OFD suborders, requisitions and invoice vouchers for supplies and equipment.
• Keyboards complex charts, statistical reports, documents, forms, memoranda, contractual agreements, meeting minutes and letters.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately 30 words per minute.

Preferred Qualifications (In Order of Significance)

• Prefers at least one (1) year of experience assisting with adult education programming.
• Prefers at least one (1) year of experience preparing documents and/or reports for an adult education program or similar like setting using proper grammar, spelling, and punctuation.
• Prefers at least one (1) year of experience working with spreadsheets and/or software for compiling reports.
• Prefers at least one (1) year of working experience in a correctional setting.
• Prefers at least one (1) year of experience reviewing policies and procedures to assist in educational programming and/or similar activities.
• Prefers at least one (1) year of experience working with and maintaining confidential information.
• Prefers at least one (1) year of experience analyzing and tracking monthly reports submitted by educational staff.
• Prefers at least one (1) year of experience scheduling students for educational programming.

Conditions of Employment

• Ability to pass the IDOC/IDJJ background check.
• Ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.