Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation & benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

Position Summary:

Provides advanced administrative support to the VP, HR Operations. Prepares general administrative, financial and executive reports, notices, minutes, resolutions, etc. Acts as a liaison between our executives and other internal and/or external executives, as well as with vendors, institutions, companies, media, general public, company departments, and employees. Researches and analyzes information, as well as oversees and coordinates communication and information for report generation. Oversees supply budget and cost containment of administration group. Coordinate and supports other special projects and company initiatives. Organizes and keeps all corporate confidential documents and records and acts as a custodian of the materials/information.

Manages phone calls and daily calendar for executive, schedules and coordinates all executive meetings, conference and events for executives to attend. Schedules and makes all travel arrangements for executive. Completes all travel expense reports.

Essential Duties and Responsibilities:

• Provides advanced administrative support to the VP, HR Operations, understanding the executive business needs and coordinating all aspects of his/her agenda including the necessary arrangements for meetings, conferences, travel, events, etc. addressing, negotiating, and making decisions about general issues, expenses and internal financial/budget inquires with other executives and departments as well as with vendors.
• Prepares general administrative, financial and executive reports, notice, minutes & resolutions, etc. for executives, executive committee and/or board committee meetings, collecting, compiling and performing some analysis to consolidate budget numbers, expenses, invoices, and other company general information and/or indicators, evaluating alternatives to better formalize charts, tables, presentations, as well as to compose text documents, messages, communications, etc.
• Acts as a liaison between our executives and other internal or external executives, as well as with vendors, institutions, companies, media, general public, company departments, and employees, identifying and evaluating business needs and priorities, discussing agenda, handling specific sensitive and confidential information and requests, discussing and/or negotiating alternatives and coordinating the actions to accommodate each request.
• Researches and analyzes information, as well as oversees and coordinates communication and information for report generation supporting other executives and administrative staff in handling complex issues or special projects.
• Oversees supply budget and cost containment of administration group, identifying office supply needs and other demand for general services, contacting vendors, coordinating and expediting orders as well as negotiating costs and the delivery of material/services as needed.
• Coordinate and supports other special projects and company initiatives, researching, analyzing, and providing administrative and/or financial data to other executives/staff, overseeing appropriate communication and providing data for report generation.
• Organizes and keeps all corporate confidential documents and records and acts as a custodian of those material/information.
• Provides general secretarial support to executives.
• This job description in no way states or implies that these are the only duties performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

Financial Responsibilities:

The incumbent of this job is handling, controlling, and approving expenses for supplies and administrative services based on the approved budget.

Qualifications:

H.S. Grad or equivalent required. Bachelor degree preferred; experience may be combined with some college education.

Minimum of seven to ten years of experience performing advanced and high level of administrative and secretarial support to senior executive level positions in medium to large corporations.

Budget and cost oversight as well as project management experience.

Knowledge and Skills:

• Exceptional interpersonal skills to interact with internal and external executives, peers, vendors, media, employees, etc.
• Must be able to maintain strict confidentiality and discretion in dealing with issues of business & personal nature.
• Ability to work effectively under pressure & manage multiple tasks and deadlines.
• Evaluation and analysis capabilities.
• Knowledge of budget administration, cost containment and basic financial principles
• Domain and knowledge of organization, policies & practices required.
• Information and data research skills for report and presentation preparation.
• Advanced level of proficiency in MS Word, Excel, and PowerPoint.
• Exceptional grammar, organizational and communication skills.
• Advanced skills in providing administrative and secretarial support to executives.
• Expert level about verbal and written communication skills.
• Ability to work under general supervision to complete tasks and responsibilities.

Physical Demands:

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations. While performing job functions the employee is regularly required to sit, and stand, write, review and type reports, compile data, operate a pc, communicate, listen, and assess information. The employee may move about the office complex, may travel to other office locations and may lift, push, pull or move 10-15 pounds. Visual requirements include distant, close and color vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The work environment is inside the office.

It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. RCL and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.

We know there's a lot to consider. As you go through the application process, our recruiters will be glad to provide guidance, and more relevant details to answer any additional questions.

Thank you again for your interest in Royal Caribbean Group. We'll hope to see you onboard soon.

It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.