Requisition No: 794794

Agency: Department of Health

Working Title: SENIOR CLERICAL SPECIALIST - 64002140

Position Number: 64002140

Salary: $1,200 Biweekly

Posting Closing Date: 02/27/2023

Open Competitive

Your Specific Responsibilities:

Processes applications to ensure complete packets are submitted, checking site plans and enters all data into Environmental Health Database.

Coordinates requests for foster home inspections with foster agencies and relays information to inspectors for inspections Performs billing in accordance with established policies, for new facilities, current facilities and re-inspections.

Collects fees for permits, re-inspections and other incidentals required by codes. Maintains cash drawer for accuracy and cashes out daily using business office policy.

Arranges inspections for inspectors for new facilities and daily inspections.

Processes animal bite forms into EHD and coordinates quarantines with both animal control and homeowners as needed. Logs out of system when complete and notifies all parties involved.

Issues permits both for new facilities and annual permits for renewal.

Responsible for Answering phones, assisting general public with needs and directing calls as necessary.

Responsible for Complaints, Corrective letters and correspondences with appropriate personnel and business entities.

Responsible for all travel processing and paperwork required.

Organizes and maintains records, filing systems.

Reviews and approves occupational licenses, verifying all information is correct.

Reviews and approves building department "Project Documents" for consistency with our permits.

Scans old permits, logged out permits and file reductions into E-bridge solutions.

Coordinates with legal team on follow ups to environmental problems and delinquent accounts.

Performs incidental typing as required.

Information Custodian responsibilities include maintaining information in accordance with state and federal statutes, rules, regulations and Department of Health Security policy 3 and associated Protocols and Procedures as it relates to information Custodian delegation of authority. This responsibility is to be adhered to 100% of the time.

Employee understands that the holder of this position is an important part of Osceola County Health Dept., Environmental Health Emergency responsibilities.

Required Knowledge, Skills, and Abilities:

Knowledge of general office procedures and practices. Knowledge of correct grammar usage. Knowledge of basic arithmetic. Ability to prepare reports and correspondences. Ability to plan, organize and coordinate work activities. Ability to develop and implement office procedures. Ability to follow instructions. Ability to review data for accuracy and completeness. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum:

Experience working with the general public in a customer service role

Experience with multi-line phones, copiers and fax machine

Experience handling money, giving change and daily deposits

Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Preferred:

Experience with data entry work

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Osceola County Health Department

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Annual and Sick Leave benefits

Nine paid holidays and one Personal Holiday each year

State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options

Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com)

Flexible Spending Accounts

Tuition waivers

And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.