Job description

MONMOUTH-OCEAN EDUCATIONAL SERVICES COMMISSION is seeking a qualified candidate for a full time secretary in the Special Services Department.

QUALIFICATIONS/EXPERIENCE:

High School diploma or equivalent

Secretarial, clerical, and computer experience in a school setting is required

Previous experience with special education law, procedures and policies, and Special Education Information Systems preferred.

Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent, draw and interpret graphs.

Ability to read and comprehend simple instructions, short correspondence, and memos.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to effectively present information in one-on-one and small group situations to staff, parents, students, administrators, and the public.

Ability to independently problem-solve unique student and employer situations.

Ability to understand and carry out detailed written and oral instructions.

Knowledge of office procedures and practices, including filing systems, receptionist and telephone techniques, letter and report writing, and sound bookkeeping procedures; English usage, spelling, grammar, and punctuation; ability to operate common office machines.

Ability to interpret and apply pertinent school district procedures, policies, laws, rules, and regulations, and apply them with good judgment in a variety of situations.

Proficient in the use of word processing, spreadsheets, and database management software. Knowledge of confidentiality laws.

Meets the public tactfully and courteously and answers questions correctly; compiles and maintains accurate records and files.

Highly organized, with the ability to understand and carry out oral and written directions, and establish and maintain cooperative relationships with those contacted in the course of work.

Ability to use a computer and job-related software.

REPORTS TO: Director of Special Services

ESSENTIAL DUTIES AND PERFORMANCE RESPONSIBILITIES:

Provide administrative support to the Special Services Director including, but not limited to preparation of presentations, confidential files, tracking, calendar management, email correspondence, and answering all incoming calls.

Assist with professional development/collaboration presentations, and special projects and provide clerical support for professional development including registration, event planning, and technology set-up.

Process mileage and incidental expense claims, purchase orders, low incidence requests, etc., for all special education staff.

Assist with approving teacher/paraprofessional absences in the Frontline platform

Maintains the locked confidential student files for MOESC.

Assist with running reports in the student management system.

Maintain a calendar of all department activities.

Maintain inventory and ordered all department supplies and equipment.

Process submitted Speech ISPs and review for accuracy and completion of full case

Process submitted CST ISPs and review for accuracy and completion of full case

Report weekly on the completeness and timeliness, etc. of ISPs

Maintain accurate and complete site-specific caseload files

Assist with the organization of the Extended School Year program.

Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion, and courtesy.

Process student 407-1 applications for services.

Effectively communicate with our Non-Public Schools and Speech Therapists regarding student services and class lists.

Process student record releases.

Other related duties as assigned.

TERMS OF EMPLOYMENT: Full Time - Twelve months

EVALUATION: Performance of this job will be evaluated in accordance with the provisions of the MOESC’s Board’s policy on evaluation of support personnel.

EOE

Job Types: Full-time, Part-time

Pay: $40,000.00 - $44,500.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Asbury Park, NJ 07712: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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