Job description
Position Title:
School Registrar
FLSA Status:
Non-Exempt
Salary Grade, if non-union:
Pay Grade, if union:
SB12
Non-Union or Specific Collective Bargaining Agreement:
Educational Support Personnel Union
Our Mission:
The mission of Polk County Public Schools is to provide a high quality education for all students.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties are intended to describe the nature and level of work being performed by the employee assigned to the position. This job description is not meant to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. Other duties may be assigned which are not listed. Additionally, when duties and responsibilities of this job change, this job description will be reviewed and updated, subject to changes and business necessity.
Custom Job Purpose:
This position is responsible for performing clerical and/or record-keeping tasks on the automated student system as required to handle student registration forms,
scheduling, sending and receiving student transcripts, records, and student attendance.á This position provides support to the elementary school office by maintaining, monitoring, and managing an accurate student database and student records/files; providing customer service and secretarial support; managing the daily student attendance process; and monitoring daily visitors to ensure a safe school environment. Responsible for the administration, coordination and communication of the student and course registration process and master schedule.á Responsible for accurate student database information and related reports.
Essential Functions of this Job
á
Duties of this position include but are not limited to:
1. Registering students.
2. Maintaining active student records including grades.
3. Receiving and sending student records.
4. Maintaining a student master file.
5. Requesting and sending student transcripts.
6. Keeping student attendance records.
7. Completing monthly attendance records.
8. Computing F.T.E. reports.
9. Keeping class enrollments.
10. Complying with requests for proof of age, graduation, enrollment, and
driver's education papers.
11. Securing health reports on out-of state students.
12. Preparing data for computer processing.
á
Non-Essential Functions of this Job
Performs other duties as assigned.
Knowledge, Skills and Abilities:
Knowledge of the operation and program of the school. Knowledge of office practices and procedures, grammar, spelling, and business correspondence. Ability to exercise independent judgment. Ability to deal effectively and courteously with students, school personnel, and the general public. Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.
Education, Experience and/or Certification/License Requirements
Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.
Work Context:
Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.
Physical Environment:
Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.
Local Code:
10401
EEO5:
51
Approval Date:
Mon May 09 2022 23:00:00 GMT-0500 (Central Daylight Time)
Date Last Revised:
4/19/2023
The School Board of Polk County, Florida, prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.
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