Job description

Heidolph North America, LLC

Purchasing Specialist

Growing laboratory solutions company hiring for a hybrid Purchasing Coordinator role in in our new, contemporary office. Seeking detail orientated individual to assist with purchasing, AR processing and vendor follow up. Candidate will support the Procurement Department to provide updated information to internal team members and work with established vendors to confirm product availability. Individual must be proactive, possess a sense of urgency, and be committed to accuracy and process improvement.

Duties & Responsibilities:

• Responsible for updating vendor ship dates in SAP B1 system daily to ensure accurate delivery dates are communicated to internal teams.
• Update daily purchase order confirmations for all inbound and direct orders.
• Creates purchase orders and AR invoices.
• Proactively monitor and track inbound shipments for international and domestic vendors.
• Manage lead times and communicate open order status within distributors EDI portals.
• Work with vendors and AP to verify SAP invoices and resolve open items in ERP.
• Collaborate with data analyst and vendors to resolve pricing discrepancies and ensure accurate cost of goods reporting.
• Month end AR invoice processing.
• Responsible for weekly direct billing for non- warehouse orders to ensure vendors are paid and customers are invoiced in a timely manner.
• Review weekly reports to identify unconfirmed purchase orders and inventory discrepancies.
• Other purchasing related tasks as assigned.

Skills/Experience Required:

• Supply chain degree or accounting background with three years of ERP experience in SAP, Oracle, or NetSuite.
• Intermediate Excel skills.
• Experience in purchasing, inventory, and accounting.
• Ability to prioritize tasks, work autonomously and within a team, on multiple initiatives in a fast-paced environment.
• Ability to pivot and collaborate on building new processes where none currently exist.
• Ability to prioritize tasks, work autonomously and within a team, on multiple initiatives in a fast-paced environment.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of all responsibilities, duties, and skills required. Heidolph North America is an Equal Opportunity Employer

Job Type: Full-time

Pay: $21.33 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Wood Dale, IL 60191: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Procurement: 1 year (Preferred)
• Purchasing: 1 year (Preferred)

Work Location: Hybrid remote in Wood Dale, IL 60191

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